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Submittal Requirements Submittal Format and Content The response to this RFQ should be designed in such a way as to best represent the consultant's qualifications and experience based on the information provided in the Qualifications section. At a minimum the response should include: • Cover page • Signed letter of transmittal • Table of contents • Demonstration of qualifications — this may include sample documents or any other examples of creative approaches to community engagement which the consultant has developed and implemented. There is no restriction on the size, number or form of presentation media used for these examples. Samples demonstrating experience in other languages are welcome. • Conceptual outline of the process to develop the plan including a project timeline • Resumes for staff who would be involved in the project • Rate sheet Consultant teams selected to move on to the interview phase will also be given the opportunity to make a presentation to the selection panel. Submittal Date All responses must be received no later than 5 pm on Thursday, October 16, 2014. Submittal Quantity and Contact Please provide 10 copies of the submittal in either printed or digital format to: Karen Haluza. AICP City of Santa Ana — Planning and Building Agency 20 Civic Center Plaza — M20 Santa Ana, CA 92701 Submittals also may be sent via e-mail to Karen Haluza at khaluzana santa-ana.org. You may reach Karen by phone at (714) 667 -2728 if you should have any questions. Project Timeline The completion of the Community Engagement Plan is a crucial component in the development of the city's Vision Plan, General Plan and Code Update and, as such, must be completed in a very timely manner. The estimated time to complete the Community Engagement Plan is six months from date of consultant selection. II'ayc �, 19C -9