25H - AGMT - ON-CALL SEWER SRVS (1)

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 16, 2014 TITLE: AGREEMENTS FOR EMERGENCY ON- CALL SEWER AND WATER SYSTEM REPAIR SERVICES v CITY MANAG RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute agreements with W.A. Rasic Construction Company, Inc.; Paulus Engineering, Inc.; and T.E. Roberts, Inc.; subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide emergency on- call sewer and water system repair services, for a three -year period expiring September 15, 2017, with provisions for a two- year - period renewal option exercisable by the City Manager and City Attorney, in an aggregate amount not to exceed $400,000 annually. DISCUSSION The City occasionally requires the services of independent contractors to assist in emergency sewer and water infrastructure repairs. These services may include supplementing City personnel, materials, and equipment required to take immediate action to prevent a system outage, restore services to normal operating conditions, and to maintain services during such an emergency. On July 11, 2014, the Public Works Agency issued a request for proposals (RFP) for emergency on- call sewer and water system repair services. Records show that 15 firms requested the RFP through the online bid board and a total of eight proposals were received. Proposals were evaluated by a selection committee for content and responsiveness to the RFP. The final scores are as follows: Name of Firm Scori W.A. Rasic Construction Company, Inc. 93.0 Paulus Engineering, Inc. 89.4 T.E. Roberts, Inc. 86.0 Mike Prilich and Sons, Inc. 84.5 Dominguez General Engineering, Inc. 82.6 GCI Construction, Inc. 81.4 MNR Construction, Inc. 75.2 Sancon Engineering, Inc. 66.5 25H -1