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VII. ADMINISTRATIVE REQUIREMENTS <br />A. Generallv <br />The requirements of 24 CFR part 84 apply to the SUBRECIPIENT, except that 24 CFR 84.23 and 84.53 <br />do not apply, and program income is to be used as the non - federal share under 24 CFR 84.24(b). These <br />regulations include allowable costs and non - federal audit requirements. The following additional <br />requirements and standards must be complied with: OMB Circular A -122 "Cost Principles for Non - Profit <br />Organizations" or OMB Circular A -21 "Cost Principles for Educational Institutions ", as applicable; and, <br />OMB Circular A -133, "Audits of States, Local Governments and Non - Profit Organizations ". <br />B. Procurement <br />(1) Compliance. The SUBRECIPIENT shall comply with current HUD and CITY policies <br />concerning the procurement of equipment, goods, and services, and shall maintain inventory records of all <br />non - expendable personal property as defined by such policy as may be procured with funds provided <br />herein. The SUBRECIPIENT shall report to the CITY all program assets (unexpended program income, <br />property, equipment, etc.), and upon the CITY'S request, such assets shall revert to the CITY upon <br />termination of this AGREEMENT. <br />(2) OMB Standards. Unless specified otherwise within this AGREEMENT, the SUBRECIPIENT <br />shall procure all materials, property, or services in accordance with the requirements of 24 CFR 84.40 -48 <br />or 24 CFR 85.36. <br />(3) Use and Reversion of Assets. The use and disposition of equipment under this AGREEMENT <br />shall be in compliance with the requirements of 24 CFR Part 84 or 85. <br />C. Reportine <br />Reporting requirements must conform to the policies and procedures as established by the CITY and 24 <br />CFR § 576.500. The SUBRECIPIENT shall submit to the CITY, on or before the 15 "' day of October, <br />January, April, and July, as part of the Quarterly Report: <br />(1) Payment Request. An original request for reimbursement and true copies of invoices, <br />receipts, agreements, or other documentation supporting and evidencing how the ESG Funds <br />have been expended during the applicable quarter. <br />(2) Quarterly Activities and written cumulative (year -to -date) reports of activities, program <br />accomplishments, new program information, and up -to -date program statistics on <br />expenditures, caseload and activities. Failure to provide any of the required documentation <br />and reporting will cause the CITY to withhold all or a portion of a request for reimbursement <br />until such documentation and reporting has been received and approved by the CITY. <br />(3) Matching. Quarterly certification of match, plus documentation of match source. <br />(4) Any other such reports as the CITY (or HUD) shall reasonably require and/or request, <br />including but not limited to the following information: monthly records of all ethnic and <br />racial statistics of persons and families benefited by the SUBRECIPIENT in the performance <br />of its obligations under this AGREEMENT. <br />D. Record Keeyine <br />Sufficient records must be established and maintained to enable the CITY and HUD to determine whether <br />the ESG requirements are being met. Record keeping requirements must conform to the policies and <br />procedures as established by the CITY. All accounting records, reports, all evidence pertaining to costs, <br />expenses, and ESG Funds of the SUBRECIPIENT, and all documents related to this AGREEMENT shall <br />II <br />