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instruction within the curriculum of a recognized educational <br />institution, do not fall within the purview of this program but may be <br />authorized and funded by the interested department without <br />coordination with the Personnel Services Department. <br />G. When an employee is required by his or her Department Head to <br />attend a particular course or seminar, the expense shall be borne <br />entirely by the department. <br />8.3 Reimbursement. <br />A. Reimbursement shall be based on the cost of tuition, required <br />enrollment /registration fees, miscellaneous fees (health, parking, <br />student union fees, etc.) and all required texts, eBooks and related <br />material for each course. Additional expenses such as meals are not <br />reimbursable. <br />B. Costs for required texts are eligible for one hundred percent (100 %) <br />reimbursement subject to the following conditions: <br />For textbooks: a duplicate of the required text(s) and eBooks <br />was unavailable for loan from the departmental libraries priorto <br />the commencement of course work; <br />2. For textbooks: any textbook(s) purchased by the City shall be <br />submitted to the employee's respective departmental library in <br />order that such text(s) may be made available to all <br />employees. <br />C. Maximum tuition reimbursement is two thousand five hundred dollars <br />($2,500) per fiscal year, which the employee may claim either as costs <br />are incurred during the year or as one lump sum. <br />D. Employees shall be limited, for purposes of tuition reimbursement, to a <br />maximum of two (2) collegiate level courses of not more than a total <br />number of units which is equivalent to six (6) "semester" units per <br />semester. One (1) "quarter" unit shall equal two - thirds (2/3) of one (1) <br />"semester" unit. <br />8.4 Procedures. <br />A. An employee who desires to seek tuition reimbursement under the <br />provisions of this Article must complete, in duplicate, an Application for <br />Training and Educational Assistance form and submit it to his or her <br />CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASA( MOU: 2014-2015 Page 29 <br />