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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 7, 2014 <br />TITLE: <br />CONTRACTS AWARD FOR <br />REPLACEMENT VEHICLES AND <br />NEW BOBCAT SKID -STEER LOADER <br />(SPEC. NO. 14 -058) <br />(STRATEGIC PLAN NO. 6, 2) <br />CITY MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on1"Reading <br />❑ <br />Ordinance on 2n'Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts to National Auto Fleet Group for the purchase of various replacement vehicles in <br />an amount not to exceed $446,799, and Clark Equipment Company for the purchase of a new <br />Bobcat skid -steer loader in an amount not to exceed $50,250, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on mileage <br />and performance. Due to budget constraints in past years, only Police Department patrol units <br />were replaced. Consequently, other vehicles have exceeded their useful lifecycle resulting in <br />increased maintenance and repairs costs and lowered vehicle performance. <br />Based on the City's lifecycle replacement criteria the following Police and Public Works Agency <br />vehicles will be purchased: two Honda Civics NGV, three F -250 Ford trucks, six Ford <br />Interceptor Police sedans, one Chevy % ton utility truck, and one Ford Explorer. The vehicles <br />being replaced range from model years 1998 to 2006 and therefore experience more downtime <br />and require an aggressive and more expensive maintenance program. <br />Additionally, the Public Works Agency Water Resources Division performs a variety of <br />maintenance and repairs to the City's water distribution system. A skid -steer loader is needed to <br />collect soil, mud and other debris during water system repairs. This piece of equipment will allow <br />for prompt cleanup and eliminate debris from City streets. <br />2213-1 <br />