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Mr. Rudolfo Rosas <br />August 25, 2014 <br />Page 5 <br />Task 5: Bidding Support Services <br />Tetra Tech will provide support services to the City during the bidding phase of the work. These <br />services will include the following: attendance at a pre -bid meeting at the City and at the project site; <br />respond to questions on the contract documents during the bid period; and preparation of two (2) <br />addendums. The City will be responsible to distribute the addendums to all plan holders. <br />Task 6: Construction Support Services <br />Tetra Tech will provide support services to the City during the construction phase of the work. <br />Construction support services depend greatly on the contractor's schedule, the adequacy of his <br />submittals, the amount of issues /conflicts that arise during the construction, and the amount of scope <br />the construction manager will complete instead of the design engineer. Tetra Tech does not control the <br />amount of shop drawing submittals, the quantity of RFIs, the adequacy of the O &M Manuals provided <br />by the contractor, or the issues that arise during the construction of the project. We recommend the City <br />budget for the following construction support services: <br />a. Pre - Construction Meeting: Tetra Tech will attend a pre - construction meeting. <br />b. Shop Drawings: Tetra Tech will review shop drawings, equipment specifications, samples and <br />other submittals for compliance with the plans and specifications. For this proposal, we have <br />assumed a total of eighty (80) shop drawing submittals will require our review and included a <br />budget for a second review of forty (40) of these submittals. A brief summary of these shop <br />drawings that we are anticipating can be provided to the City upon request. <br />c. RFIs: Tetra Tech will respond to Contractor's Requests for Information (RFI) and provide <br />clarifications of the plans and specifications during the construction process. For this proposal, <br />we have assumed a total of thirty (30) RFIs will need to be responded to of which ten (10) will <br />require sketches or exhibits. <br />d. Periodic Site Visits: Tetra Tech will perform periodic site visits during construction to review <br />progress and attend construction meetings. These site visits and attendance at meetings will <br />only be done if requested by the City. For this proposal, we have assumed that a total of ten <br />(10) site visits to resolve issues will be required. In addition, we have assumed that we will be <br />requested to attend a total of ten (10) construction meetings of one hour in length. <br />e. Minor Plan Revisions: Tetra Tech recommends the City include a budget for sixty (60) hours <br />of minor plan revisions that are requested by the City construction manager. <br />f. O & M Manual: Tetra Tech will complete the O &M Manual (three hard copies and one pdf). <br />Tetra Tech will collect and compile all equipment and product information provided by the <br />contractor and will then incorporate it into the O &M Manual. Included within the manual will <br />be the specifications, maintenance recommendations, and warranty information. <br />g. Start -up Assistance: Tetra Tech recommends the City include a budget of forty (40) hours of <br />a civil/mechanical manager /engineer and forty (40) hours of an electrical manager /engineer to <br />provide assistance to the City's construction manager during the start -up of the facilities. <br />49,' <br />