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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 7, 2014 <br />TITLE: <br />AGREEMENT WITH ENVIRONMENTAL <br />ENGINEERING & CONTRACTING, INC., FOR <br />FATS, OILS, AND GREASE CONTROL <br />MANAGEMENT PROGRAM (Strategic Plan <br />No, 6, 1, C) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2"' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO 10/21/2014 <br />Meeting not convened on 10/712014 <br />FILE NUMBER due to unforeseen circumstances <br />Authorize the City Manager and Clerk of the Council to execute an agreement <br />Engineering & Contracting Inc., subject to nonsubstantive changes approved b y <br />and City Attorney to provide fats, oils, and grease control program management <br />year period expiring October 31, 2015, in an amount not to exceed $300,000. <br />DISCUSSION <br />with Environmental <br />the City Manager <br />services for a one- <br />In October 2004, the City adopted an ordinance amending Chapter 39 of the Santa Ana Municipal <br />Code to control the discharge of fats, oils, and grease (FOG) from food service establishments <br />(FSE's) into the City's sewer collection system. In January 2005, the City began a comprehensive <br />FOG Control Management Program that includes regular inspection of all FSE's to ensure <br />compliance with the City's ordinance. The FOG ordinance and program are required by the California <br />State Water Quality Control Board. <br />Although staff performs project management oversight and compliance enforcement, the majority of <br />the work involved in the FOG control program, including field work and inspections, has been <br />performed under contract by consultants. The proposed agreement provides for continued inspection <br />of all FSE's on a regular basis, as well as planning, review, and evaluation of the FOG Control <br />Management Program, as needed. The agreement also provides for staff training, data gathering, <br />database management, mapping, technical support, coordination with other agencies, and serving as <br />the City's liaison for FOG - related issues. <br />On July 11, 2014, the City issued a request for proposals (RFP) for FOG control program <br />management services (Exhibit 1). The City received two proposals, which were evaluated by a <br />selection committee for content and responsiveness to the RFP. The final scoring for the firms is as <br />follows: <br />25E -1 <br />