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25E - AGMT - FATS OILS GREASE CONTROL
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25E - AGMT - FATS OILS GREASE CONTROL
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10/14/2014 2:46:12 PM
Creation date
10/14/2014 2:35:58 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
25E
Date
10/21/2014
Destruction Year
2019
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2.2 Subconsultants <br />Based on current staffing capabilities, EEC does not anticipate the need to hire subconsultants or <br />subcontractors for this project. <br />2.3 Project Management <br />Jim Kolk has served as the primary project manager for the City's FOG Control Program projects for the <br />past 7 years and will continue to serve in this role (for a minimum of 1 year). Mr. Kolk will provide <br />overall management and leadership that will include maintaining an effective team, ensuring availability <br />of technical staff, maintaining quality of work, and resolving project issues. While many tasks can and <br />should be handled directly by technical staff, all project communication will be routed through Mr. Kolk <br />to ensure continuity of project tasks and control of project resources. In the event that Mr. Kolk is <br />unavailable, Mr. Ramon Gallegos will serve as the secondary project manager. <br />A quality assurance / quality control (QA /QC) process will continue to be implemented throughout the <br />project and will include periodic reviews during the planning and execution phases. The project manager <br />will ensure that all the required elements are effectively incorporated into the project and the principal - <br />in- charge will ensure that the project manager is routinely performing this verification. <br />All reports and presentations are reviewed by the project manager and, where appropriate, the <br />principal -in- charge for content and format. In addition, draft and final reports as well as presentations <br />are edited by an in -house technical editor. For technical tasks, including intermediate calculations and <br />determinations of key parameters, verification by technically qualified team members with no prior <br />involvement in the particular task is conducted for accuracy and completeness. <br />Section 3.0 - Scope <br />A. Project Management <br />EEC currently manages FOG programs for four Southern California agencies, utilizing complex databases <br />and GIS tools to collect, organize, analyze, and manage FOG data. Having been closely involved in the <br />development and implementation of key FOG program tools and processes, EEC's technical and field <br />staff is thoroughly knowledgeable with the field data acquisition systems and work flows currently <br />employed by the City. <br />EEC will provide the following services under this task: <br />• Manage the FOG geodatabase and GIS files such as map documents <br />• Collect, organize, and manage the City's FOG Control Program data <br />• Use InfraMap software and GIS to record inspection results and manage inspections <br />• Review FSE inspections results for quality assurance and quality control <br />• Develop reports to summarize inspection results and compliance efforts <br />• Establish inspection schedules, and coordinate and assign inspection tasks to the City's code <br />enforcement inspectors and EEC's compliance inspectors using InfraMap software <br />• Conduct regular meetings with City staff to evaluate the FOG Control Program, provide <br />recommendations, and prioritize project efforts <br />EEC Proposal to Provide FOG Program Services S July 31, 2014 <br />25E -23 <br />
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