CONFERENCING ADVISORS, INC. 1-2014

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INSURANCE ON RLE WORK MAY PROCEED UNTIL INSURANCE EXPIRES; y_ /'°" i ERK OF COUNCIL N- 2014 -142 DATE; CONSULTANT AGREEMENT O: FMS /�serrlces� � THIS AGREEMENT, made and entered into this 20th day of August, 2014 by and � between Conferencing Advisors, Inc., a California Corporation, (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of assessment of needs related to and implementation of the City's Smart Conference Rooms Initiative including but not limited to evaluation of technological options, technical assistance and configuration associated therewith. B. Consultant represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant's services shall include but are not limited to evaluating the suitability and workability of potential conference room technology; making recommendations on technology solutions to meet the needs and requirements of the City for selected executive conference and meeting rooms; identifying solutions that can be controlled in an integrated manner by a minimum of management devices; identifying the specific equipment, parts, accessories by manufacturer and part number as necessary for the recommended solutions; providing specifications for all facilities, infrastructure, and technology interfaces required to support the recommended solutions; advising on procurement of products related to the initiative; assisting City staff with the appropriate physical location of the equipment and related infrastructure; assisting with the development of a plan and work schedule for the installation and deployment of the smart conference room solutions; configuring, setting up, and testing the devices and services; training City staff on use of the equipment and technology; and providing ongoing technological assistance as needed for the initiative. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept for all services under the Agreement total project fees not to exceed $12,500 in accordance with Appendix A.