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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 21, 2014 <br />TITLE: <br />AGREEMENT WITH FLEMING <br />ENVIRONMENTAL, INC., FOR DESIGN - <br />BUILD SERVICES TO PROVIDE SITE <br />IMPROVEMENTS FOR NEW PROPANE <br />FUELING STATION {STRATEGIC PLAN NO. <br />5,2) <br />CITY MANAG <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />0:2:201F/4.. <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on V' Reading <br />❑ Ordinance on 2 n Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement for design -build <br />services with Fleming Environmental, Inc., subject to nonsubstantive changes approved by the City <br />Manager and City Attorney, to provide site improvements for a new Propane Fueling Station at the <br />Santa Ana Corporate Yard, in the amount of $155,229, plus a 15 percent contingency of $23,284, <br />DISCUSSION <br />The recommended action will enable the design and construction of site improvements and <br />infrastructure for installation of a new Propane Fueling Station at the City of Santa Ana Corporate <br />Yard. The City Council previously awarded a contract to Arro Autogas for the propane fueling <br />equipment, propane fuel, and a service agreement on March 18, 2014. <br />The City of Santa Ana Corporate Yard was constructed in 1994 with gasoline and diesel fueling <br />stations. In response to the availability of and growing need for alternative fuels, compressed <br />natural gas and hydrogen fueling stations were later added. In February 2011, Fleet Services <br />prepared the "City of Santa Ana Green Facilities, Fleet and Central Stores Strategic Plan" in an <br />effort to continue and expand the process of creating an environmentally responsible facilities, <br />fleet, and stores operation. Addition of a propane fueling facility is in alignment with that plan. In <br />2012, Fleet Services was successful in receiving "Clean Transportation" funding from the South <br />Coast Air Quality Management District, which will fund this project. <br />On July 16, 2014, the Public Works Agency released a Request for Proposals. Two proposals <br />were received on August 13, 2014, evaluated and ranked by a review committee comprised of <br />personnel from Public Works and the Facilities & Fleet Services Manager. Ranking criteria <br />included firm and personnel experience, understanding of need, relevant project experience, <br />schedule, references and fee. The rating of the two firms is as follows: <br />2511 -1 <br />