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s 0 i . 0 MEETING DATE: SEPTEMBER 2, 2014 ANNUAL LICENSE RENEWAL FOR MARDI SYSTEMS, INC. RECORDING Im1aJ ZsITlrTi7 ❑ As Recommended ❑ As Amended CONTINUED TO Authorize the Housing Authority Executive Director to execute an agreement for the licensing renewal and services and /or enhancements to the software with Yardi Systems, Inc. in an amount not to exceed $80,000 for a one -year term, subject to non - substantive changes approved by the Executive Director and Authority General Counsel. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION At its regular meeting of August 13, 2014, by a vote of 6:0, the Community Redevelopment and Housing Commission recommended that the Housing Authority authorize the Housing Authority Executive Director to execute an agreement for the Licensing renewal and for services or enhancements to the software with Yardi Systems, Inc. in an amount not to exceed $80,000 for a one -year term, subject to non- substantive changes approved by the Executive Director and Authority General Counsel. DISCUSSION For many years, the Housing Authority (Authority) has used specialized software in the administration of the Housing Choice Voucher program. This software is critical to the operation of the Authority and its obligation to electronically transfer data to the U.S. Department of Housing and Urban Development (HUD). The Authority approved an agreement in September 2002 with Yardi Systems, Inc. for its Housing Choice Voucher program management software. This system tracks all program information on applicants, tenants, and owners, schedules and maintains records on all Housing Quality Standards inspections, performs income and payment calculations, and creates and transmits HUD - required reports. The annual license fee includes system upgrades, software updates, all pertinent user manuals, staff training, Applicant, Owner and 3 -1