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CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR ON-CALL EMERGENCY SEWER AND WATER SYSTEM REPAIR SERVICES INTRODUCTION The City of Santa Ana is seeking qualified construction firms to augment the City's capacity to restore sewer and water service in the event of system failures. The City staffs maintenance and repair crews to keep the sewer and water systems functional. In order to be prepared to respond to large scale emergencies, the City must retain qualified contracting firms experienced in substructures and sewer and water utility facility construction on an as -needed basis. A detailed Scope of Work and agreement terms are attached as part of the Appendix II. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of three years with an option to renew for two additional years. Upon completion of the selection process, the selected firms will The City will select up to three firms to provide these services. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required insurance documents. The projected contract award date is tentatively scheduled for September 16, 2014 and may be adjusted as necessary. All services provided, and all payments made for services, shall be in accordance with the executed contract agreement. III. OPTION OF RENEWAL The City reserves the right to renew the contract for an additional two year period upon written agreement and mutual consent between the contractor and the City Manager and City Attorney. The contract may be renewed once for a total agreement period of up to five (5) years. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. RFP #14-044 — On -Call Emergency Sewer and Water System Repair Services Page 4