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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 18, 2014 <br />TITLE: <br />CONTRACTS AWARD FOR NEW AND <br />REPLACEMENT VEHICLES <br />SPEC NO. (14 -081) <br />(STRATEGIC PLAN NO. 6,2) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15'Reading <br />❑ Ordinance on 2n'Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to National Auto Fleet Group for the purchase of a Ford Transit Connect, a <br />Chevrolet Traverse, and Jeep Wrangler and three Ford F550 trucks in an amount not to exceed <br />$440,120, and to Plumbers Depot for the purchase of a Sewer Vactor Combination truck in an <br />amount not to exceed $521,240, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on mileage <br />and performance. Due to budget constraints in past years, the City focused primarily on <br />replacing Police Department patrol units. Consequently, other vehicles have exceeded their <br />useful lifecycle resulting in increased maintenance and repair costs and lowered vehicle <br />performance. <br />Based on the City's lifecycle replacement criteria, five vehicles have been identified for <br />replacement with the following equipment: one GapVac Combination Sewer truck, one Jeep <br />Wrangler and three Ford F550 Super Duty trucks. These three vehicles are all assigned to the <br />Public Works Department and used in the street and sewer maintenance divisions. In addition, <br />the City will be augmenting its overall fleet inventory with one Ford Transit Connect for the water <br />educational program and two Chevrolet Traverse vehicles to be used for administrative purposes. <br />Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The National Joint Powers Alliance contract <br />with National Auto Fleet Group for fleet vehicles and a local inter - cooperative agreement with Los <br />22B -1 <br />