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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 18, 2014 <br />TITLE: <br />AGREEMENT FOR WATER RESOURCES <br />SCADA NETWORK SUPPORT SERVICES <br />(STRATEGIC PLAN NO. 6, 1, C) <br />CITY MANAG R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1* Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with XV Solutions, Inc., <br />subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide Water <br />Resources SCADA network support services, for a three -year period, with the provision for one two - <br />year extension exercisable by the City Manager and City Attorney, in an amount not to exceed <br />$65,000 annually. <br />DISCUSSION <br />On August 14, 2014, a request for proposals (RFP) was issued for Water Resources Supervisory <br />Control and Data Acquisition (SCADA) Network Support Services. The services to be provided <br />include SQL database support, SharePoint server support for data management, SCADA server <br />maintenance, software and file backups, and routine information systems maintenance. These <br />support services are vital to water system daily activities, given the around - the -clock nature of the <br />operations. Any downtime due to errors in the Water Resources Division computer network limits <br />staffs ability to monitor the water production system and increases response times for addressing <br />operational fluctuations in the water system. <br />Twelve firms requested the RFP and one proposal was received. A selection committee evaluated <br />the proposal for content and responsiveness. The final scoring for the proposal is as follows: <br />Firm Score <br />XV Solutions, Inc. 93 <br />Staff recommends that XV Solutions, Inc. be retained for SCADA network support services. This firm <br />has demonstrated they have the experience and resources needed to respond to a variety of SCADA <br />network needs. <br />25K -1 <br />