2014-07-28 PREY - Laserfiche WebLink

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PARKS AND RECREATION DEFERRED MAINTENANCE UPDATE o Ron Ono presented how deferred maintenance is prioritized, managed, funded and its current funding challenges. Deferred Maintenance is classified in two areas: 1) Minor deferred maintenance (addressed by staff) and 2) Major deferred maintenance (addressed under contract). In the past General Fund provided $500,000 for deferred maintenance repairs. Currently, the General fund provides $100,000 for deferred maintenance that is spent within 3 months. Cell tower revenues is another funding source used for repairs parks with cell towers. Staffing consists of six (6) full time and two (2) part time staff devoted to addressing deferred maintenance in parks. Two (2) additional part time staff is needed to assist with repairs, provide safety back up and be part of a strike crew to address needed repairs. Currently a backlog of 500 service request is pending for minor deferred maintenance repairs totaling $1.5 million. Major deferred maintenance is estimated at $22.4 million. In addition, vandalism and theft to obtain recycle materials has added to the service request for repairs. o Mayor Pro Tem Tinajero indicated the city should look into a rewards program to reduce recycling of stolen property. s DISCUSSION ON SPORTS FIELD PROGRAMMING o Enrique Marban presented how the agency delegates sports field to the various sports organizations. Priority on field usage is based on which organization has the most participants that live within the Y2 mile radius of the park. This method is allowing neighborhood residents priority use of their neighborhood park and to encourage participants to walk to the park. The second part of the presentation was on sports field maintenance. Fields are closed for renovation based on the optimum time to grow turf and reduce down time to the participants. Unfortunately, the best time of the year is during the hot summer months when children are out of school and need the open park space for recreational play. The purpose of the renovation is to provide fields that are playable during the peak spring season. Renovation also facilitates ease of maintenance year round and provides a safer for the participants. The agency intends to introduce a pilot program to help manage the impact field closures have on sports organizations. The pilot will first focus on youth and softball diamonds. There are 16 registered baseball/softball youth organizations that are registered with the City of Santa Ana. The pilot will look PREY Regular Meeting Page 2 July 28, 2014