25E - AGMT - WATER QUALITY - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 16, 2014 TITLE: AGREEMENT FOR WATER QUALITY CONSUMER CONFIDENCE REPORT WITH STRAIGHTLINE COMMUNICATIONS (STRATEGIC PLAN NO. 1, 4 ) 1 C Y MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on V' Reading ❑ Ordinance on 2r' Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Straightline Communications, subject to nonsubstantive changes approved by the City Manager and City Attorney, for the preparation of the annual Water Quality Consumer Confidence Report, for a three - year period expiring December 31, 2017, with one provision for a two -year renewal exercisable by the City Manager and City Attorney, in the amount of $40,000 per year, for a total not to exceed $120,000 for the agreement term. DISCUSSION Since 1990, California Public Utilities Commission has been providing an annual water quality report to its customers. The California Domestic Water Quality and Monitoring Regulations (Title 22 of the California Code of Regulations) require community water systems to distribute an annual Water Quality Consumer Confidence Report (WQCCR) to each of its customers. The Consumer Confidence Rule requires public water suppliers to provide a WQCCR by July 1 of every year. As part of the mandate and adhering to the State's Water Quality and Monitoring Regulations, on July 1 of each year, the City of Santa Ana has been distributing a WQCCR to all customers receiving a water bill. The WQCCR summarizes information regarding water sources (i.e„ rivers, lakes, reservoirs, aquifers, etc.), any detected contaminants, and compliance and educational information. In 2013 the City adopted a paperless interactive WQCCR which is accessible online at http: / /www.santaanaccr.orc. The online format allows the City to better inform the public regarding water quality issues while also satisfying State regulations. The agreement with Straightline Communications will allow the City to continue to fulfill the requirements of the mandate and provide important water quality information to its customers. Staff issued a Request for Proposals (RFP) for preparation of the Water Quality Consumer Confidence Report and on October 9, 2014. The RFP was posted on the City's website. One proposal was received and evaluated by a selection committee comprised of personnel from the Public Works Agency. The firm scored above the minimum acceptable score of 70. Listed below is the rating and the proposed fee for the firm that submitted the qualified proposal. 25E -1