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19B. EXCUSED ABSENCES — Clerk of the Council Office <br />MOTION: Excuse the absence of Councilmember Sarmiento from said <br />meeting. <br />MOTION: Martinez SECOND: Tinajero <br />VOTE: AYES: Amezcua, Martinez, Pulido, Reyna, Tinajero (5) <br />NOES: None (0) <br />ABSTAIN: None (0) <br />ABSENT: Benavides, Sarmiento (2) <br />19C. DESTRUCTION OF OBSOLETE CITY RECORDS {STRATEGIC PLAN NO. 5, <br />1} — Clerk of the Council Office, Community Development Agency and Finance <br />& Management Services <br />MOTION: Approve the requests for the destruction of obsolete records <br />from various City departments in accordance with the retention schedule <br />outlined in City Council Resolution 2013 -014. The Citywide Records <br />Retention Schedule has specific retention periods for many City <br />documents. The Schedule is modeled after the California Secretary of <br />State's sample for local government and incorporates other statutory <br />periods applicable to Santa Ana. These are minimum retention periods. <br />Each department makes discretionary decisions on whether to retain <br />records past the minimum requirements. <br />19D. REQUEST FOR PROPOSALS FOR FEDERAL EMERGENCY SOLUTIONS <br />GRANT FUNDED HOMELESS EMERGENCY ASSISTANCE {STRATEGIC <br />PLAN NO. 5} - Community Development Agency <br />MOTION: Authorize the Community Development Agency to release a <br />Request for Proposals to tax - exempt non - profit corporations that provide <br />services for homeless and at -risk of homelessness that are eligible under <br />the federal Emergency Solutions Grant (ESG) program. <br />19E. APPROVE SANTA ANA GRADE SEPARATION PROJECT REPORT <br />EQUIVALENT (PRE) AND RECEIVE AND FILE ENVIRONMENTAL <br />CLEARANCE {STRATEGIC PLAN NO. 5,4,6 AND 6,1} - Public Works Agency <br />MOTION: <br />CITY COUNCIL MINUTES 7 DECEMBER 2, 2014 <br />1 0A -7 <br />