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REQUEST FOR <br />COUNCIL ACTION <br />C�lr �t •31] 1441% I#1�fii TcIFBYX <br />JANUARY 20, 2015 <br />TITLE: <br />AGREEMENT AMENDMENTS WITH <br />LANDSCAPE WEST AND MARIPOSA <br />LANDSCAPE FOR LANDSCAPE <br />MAINTENANCE SERVICES IN <br />DISTRICTS ONE AND FOUR <br />(STRATEGIC PLAN NO. 6, 1B) <br />CITY MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute an amendment to the <br />agreement with Landscape West for landscape maintenance services, increasing the <br />compensation by $23,742, which includes a 10% contingency, to an amount not -to- exceed <br />$308,642, and increasing the term for one month for the period from February 1, 2015 <br />through February 28, 2015, subject to non - substantive changes approved by the City <br />Manager and the City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an amendment to the <br />agreement with Mariposa Landscape for landscape maintenance services, increasing the <br />compensation by $71,801, which includes a 10% contingency, to an amount not -to- exceed <br />$1,227,466, and increasing the term for one month for the period from February 1, 2015 <br />through February 28, 2015, subject to non - substantive changes approved by the City <br />Manager and the City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) is responsible for the <br />landscape maintenance of all city parks and recreational facilities. Landscape maintenance is <br />currently divided into four park districts and the Civic Center. On October 15, 2014 city staff <br />issued a request for proposals (RFP) to solicit proposals for landscape maintenance services. <br />Upon review of the submitted proposals city staff rejected all bids due to cost. A new RFP with a <br />revised scope of work was issued on December 18, 2014. To allow time to receive and evaluate <br />proposals, staff is requesting agreement amendments with Landscape West and Mariposa <br />Landscape for the period of February 1, 2015 to February 28, 2015. <br />Landscape West will provide service for District 1 at a cost of $21,584 per month. A 10% <br />contingency ($2,158) is also included for unanticipated work for a total increase of $23,472. <br />Mariposa will provide service for District 4 at a cost of $65,274 per month. A 10% contingency <br />($6,527) is also included for unanticipated work for a total increase of $71,801. <br />2513-1 <br />