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Q=F 0 W <br />CITY COUNCIL MEETING DATE: <br />JANUARY 20, 2015 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />ABM FOR PARK BUILDING <br />CUSTODIAL SERVICES (STRATEGIC <br />PLAN NO. 6, 1 B ) <br />CITY MANAGE <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute an amendment to the <br />agreement with ABM for park building custodial services, increasing the compensation by <br />$15,054.88, which includes a 5% contingency, to an amount not -to- exceed $153,390.88, <br />subject to non - substantive changes approved by the City Manager and the City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an amendment to the <br />agreement with ABM for park building custodial services, increasing the compensation of <br />the renewal periods by $28,763.46, which includes a 10% contingency, to an amount not - <br />to- exceed $167,099.46, subject to non - substantive changes approved by the City <br />Manager and the City Attorney. <br />DISCUSSION <br />In June, 2014 the City entered into an agreement with ABM for custodial services of Santa Ana <br />park buildings within the city. At various times during the term of the agreement the City adjusted <br />the scope of services by adding sites to the routine monthly service schedule, which was paid <br />from contingency funds. These sites will result in $27,527.55 of added costs during the term of <br />the agreement. The scope at the Cypress Center was also adjusted as staff determined the <br />scope of service at this location could be reduced, which will result in a decrease of $7,201. <br />Additionally, since the term of the agreement is over 50% complete, contingency funds will be <br />adjusted to equal five percent of the new total service cost during the period, rather than the <br />usual ten percent, which will result in a decrease of $5,271.67. The net result of these changes <br />is an increase of $15,054.88 during the term agreement, for an amount not -to- exceed <br />$153,390.88. <br />Lastly, since these changes occurred at various times during the year, the renewal amount to <br />account for a full year of the revised scope will be $167,099.46 ($151,908.60 of routine service <br />plus 10% contingency), which is an increase of $28,763.46 from the original agreement of <br />$138,336. <br />25C -1 <br />