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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 21, 2014 <br />TITLE: <br />AWARD CONTRACT FOR MAPLE BIKE <br />TRAIL SAFETY ENHANCEMENTS AT <br />OCCIDENTAL STREET, SAINT ANDREW <br />PLACE, AND SAINT GERTRUDE PLACE <br />(PROJECT 186797) (STRATEGIC PLAN NO. <br />6, 1,B&G) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED OCT 2 1 2014 <br />® As Recommended 0l 3 <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Palp, Inc., dba Excel Paving Company, the lowest responsible bidder, in <br />accordance with the base bid, in the amount of $224,887, for the construction of the Maple <br />Bike Trail Safety Enhancements at Occidental Street, Saint Andrew Place, and Saint Gertrude <br />Place. <br />2. Approve the Cost Analysis for a total estimated project delivery cost of $262,754. <br />DISCUSSION <br />The recommended action will allow the City to enter into a contract with Palp, Inc., dba Excel <br />Paving Company, and proceed with construction of the Maple Bike Trail Safety Enhancements. <br />The project has received budget and funding approval as part of the City's Capital Improvement <br />Program. Project design is complete and bid procedures have been followed as established by <br />the City's Municipal Code, and in adherence to the Public Contracts Code. <br />The Maple Bike Trail Safety Enhancement project at Occidental Street, Saint Andrew Place, and <br />Saint Gertrude Place consists of constructing bulb -outs within the existing public right-of-way at <br />the three bike trail street crossings (Exhibit 1). The existing bike trail serves hundreds of <br />bicyclists and pedestrians every day, in addition to heavy use by students walking or biking to <br />Edison Elementary School. Once completed, these improvements will enhance safety at the <br />bike trail crossings by shortening the crossing distance for all pedestrians and bicyclists. <br />The Notice of Inviting Bids was advertised on August 18 and 19, 2014, and bids were opened <br />on September 9, 2014. The following is a summary of the bid invitations mailed and received, <br />and bid results: <br />