22A - SPEC - REPAIR SUPPLIES - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 3, 2015 TITLE: CONTRACT AWARD TO GRAINGER, INC. FOR MAINTENANCE, REPAIR AND OPERATIONS SUPPLIES (SPEC. NO. 15 -003) (STRATEGIC PLAN NO. 6, 1) �iss�l'z. -Q5 CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: UV21=01wel ❑ As Recommended ❑ As Amended ❑ Ordinance on 18'Reading ❑ Ordinance on 2ntlReading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Grainger, Inc. for the purchase of maintenance, repairs and operations supplies in an annual amount not to exceed $80,000, for a three -year period, with two one -year renewal options exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION City departments require a variety of different tools and miscellaneous supplies such as saws, hammers, screwdrivers, shovels, rakes and hoes in order to perform general maintenance throughout the City. These types of items are purchased through the Central Stores for distribution to the various end -user departments. Contracts for landscaping and hand tools are designed to provide city staff with quality products at competitive pricing resulting in significant savings based on quantity economy -of -scale pricing. In addition, the City also establishes blanket order contracts for miscellaneous items not available from the Central Stores. Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The National Intergovernmental Purchasing Alliance awarded a contract to Grainger, Inc. for maintenance, repair and operations (MRO) parts, supplies and equipment, including tools and miscellaneous supplies, as a result of open competitive bidding, and meets the City's requirements. 22A -1