22E - SPEC - ELEVATOR REPAIRS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 17, 2015 TITLE: CONTRACT AWARD TO KONE, INC. FOR REPAIRS TO ELEVATOR NO. 4H IN POLICE DETENTION CENTER (SPEC NO. 15 -013) (STRATEGIC PLAN IN 6,1,1c) CITY MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: 9290• ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to KONE, Inc. for the repair of failed Freight Elevator No. 4H in the Police Department Detention Center in an amount not to exceed $32,000.00, subject to non - substantive changes approved by the City Manager and City Attorney, DISCUSSION On November 6, 2014 Jail service elevator 4H became inoperable. Since then, Police Department staff has worked with the Building Maintenance Superintendent, the City's elevator maintenance company, Excelsior Elevator, elevator consultant HKA, and the equipment's original manufacturer (OEM) KONE Elevator to determine the cause of the failure. It has been determined that a faulty drive is the cause of the failure. To correct this component failure, KONE will replace the Allen Bradley Analog DC drive, which is no longer manufactured and obsolete, with a new State certified Magnetek Digital DC drive. KONE will also install new supporting software to the controller to ensure proper operation of the drive. KONE's proposal also includes plan check and approval required by the State of California for the installation and new drive module replacement. The City's elevator maintenance company, Excelsior Elevator, has stated that there is no available drive unit that can be installed and still maintain the controller's rating as California compliant. However, KONE is the original manufacturer installer and has stated they have engineered a compatible unit for which they will obtain State approval. Consequently, KONE is considered the best qualified to perform this repair /replacement, and as such, staff recommends approval of an exception to the competitive bidding process (Attachment A). Jail elevators 4H and 5H are the only two freight elevators in the Jail with roof access. Inoperable service elevators preclude Building Maintenance and contractors from completing necessary repairs by preventing them to transport heavy equipment to the roof and various housing units. Repair of this service elevator with ensure that Police Department staff are able to transport personnel and equipment to multiple floors during normal operations, and more importantly, during jail emergencies. 22E -1