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fat CITY OF SANTA ANA FINANCE & MANAGEMENT SERVICES AGENCY PURCHASING DIVISION 20 CIVIC CENTER PLAZA NI.16 N.U. 13OX 1988 e SANTA ANA, CAr.1FOIiNiA 92702 REQUEST FOR EXCEPTION TO COMPETITIVE BIDDING PROCESS Requests for exceptions to the competitive bidding process require detailed justification. This form must accompany your requisition whenever an exception to the competitive bidding process is requested. Such a request should not be made unless supported by factual statements that will pass an independent audit. Failure to respond fully to any of the questions could result in delay or rejection of your request due to inadequate justification. The Buyer or F &MS Agency Administrative Services Manager will determine whether the justification is appropriate. 1. Describe the product or service you wish to procure. Use enough detail to clearly describe what you are procuring to someone not familiar with the process. Freight Service Elevator 4H In the Police Dept jail has been out of service since November 2014. The City's contract elevator service company has attfimpted to repair this elevator with no success A third party elevator consultant (HKA Consulting) was hired and determined that the drive unit, a part of the electronic control center, required replacement. The manufacturer of the drive unit, KONE, Inc., has confirmed the drive unit is obsolete. The City's current contract elevator services company has stated that no compatible replacement Is available. However, KONE, Inc., the equipment's Original Equipment Manufacturer (OEM) and installer has advised the City that they have engineered a compatible replacement unit, 2. What are the unique performance factors of the requested product or service that cannot be met by another vendor? Due to the stringent safety requirements of elevators being in proper safe working order, the State of Calif requires critical components of elevators, such as the electronic drive units to be State-approved; and any repair and /or modiflcatlon plans be submitted to the State for approval prior to any modifications being completed. Submitted for your consideration; all the schematics of the original Installation and the documentation required for the State's approval of the repaldreplaeement are owned by the OEM; the OEM was the original installer and has engineered the replacement to be approved by the State, thus is the best qualified contractor to gain State approval and to perform this repalr/replacement• the Police Dept res a tf liy requests approval of an Exception to Competitive Bidding and a preferred vendor status be granted to KONE, Inc., as the best qualified contractor for delivering this product and repair service in compliance with Calif State Code, I HEREBY CERTIFY THAT to the best of my knowledge, after having reviewed all pertinent information available to me at this time, the following vendor is the sole source of supply for the required product or service indicated REQUESTOR Robert Carroll c DATE: DEPT./DIV. HEAD; 't �� DATE:' / //� i REQUISITION #: 25406 J+^ ' Purchasing ,e commendation: City Manager Approve � Disapprove © Approve plsapprove