19E - RFP - STREET TREE MAINTENANCE

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 17, 2015 TITLE: AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS FOR STREET TREE MAINTENANCE SERVICES {STRATEGIC PLAN NO, 6, 1, B & F} RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTI N U ED TO Authorize the Public Works Agency to release a Request for Proposals for Street Tree Maintenance Services for parkway and street median trees. DISCUSSION The Public Works Agency is responsible for the maintenance of approximately 65,000 parkway and street median trees. The integrity, health, and preservation of the Santa Ana Urban Forest remains the common goal of the Public Works Agency and releasing a Request for Proposals (RFP) will allow City to continue this effort. For the last 20 years, street tree maintenance services have been performed by contract, in partnership with City staff. The current contract with West Coast Arborist expires on June 30, 2015. Staff has prepared a Request for Proposal for Street Tree Maintenance Services that includes specifications for tree pruning, planting, removal, and emergency response services. In addition, to assist with the City's Strategic Plan goal to establish a Citywide asset management program (Strategy 6.1.a), the scope of work has been enhanced to require Global Positioning System location coordinates for each parkway and street median tree. A proposal evaluation team comprised of several City agencies will evaluate and select the proposal that will be presented for City Council approval consideration. RFP TIMELINE March 31, 2015 Release Request for Proposals May 1, 2015 Proposal Submittal Closing Date May 4 through May 12, 2015 Proposals Evaluated May 13 & 14, 2015 Oral Interviews June 16, 2015 City Council Meeting Award Date 19E -1