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GREAT-WEST FINANCIAL-RETIREMENT
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Last modified
4/1/2015 8:53:27 AM
Creation date
3/30/2015 3:19:34 PM
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Contracts
Company Name
GREAT-WEST FINANCIAL-RETIREMENT
Contract #
A-2014-208
Agency
FINANCE & MANAGEMENT SERVICES
Council Approval Date
9/2/2014
Expiration Date
9/2/2016
Insurance Exp Date
3/31/2015
Destruction Year
2021
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I. Named Fiduciary — the fiduciary(ies)who jointly or <br />severally have the authority to control and <br />manage the operation and administration of <br />the Plan, as described in ERISA <br />j. Participant — Plan Sponsor's current and former <br />employees participating in the Plan <br />k. PD] — Payroll Data Interchange <br />I. Plan —the retirement plan designated in the recitals <br />above <br />m. Plan Account — an unallocated Plan account that <br />may be used for Plan purposes as set forth <br />in the Plan document and as instructed by <br />Plan Sponsor, which may include payment <br />of the Recordkeeping and Communication <br />Fee. Assets in the Plan Account will be <br />invested in a single investment option as <br />selected by Plan Sponsor <br />n. Plan Sponsor — the City of Santa Ana, the <br />contracting party named in the recitals <br />above <br />o. PSC — the Plan Service Center, Great - West's <br />current Plan Sponsor website <br />p. QDRO — a Qualified Domestic Relations Order, or <br />legal court that divides ownership of a <br />Participant's retirement account to allocate <br />certain assets from the Participant's account <br />to the Participant's former spouse or <br />nonparticipant in the form of an alternate <br />payee account or distribution <br />q. Recordkeeping and Communication Fee — the <br />basic annual recordkeeping and <br />communication fee payable to Great -West <br />under this Agreement, as described below <br />r. Revenue — the fees Great -West and /or one or <br />more of its affiliates or subsidiaries receives <br />and /or collects from mutual fund families <br />and other investment providers, including <br />other Great -West affiliates, for providing <br />certain administrative or other services <br />s. Trustee — the named trustee in a certain trustee <br />agreement between Plan Sponsor and said <br />trustee as it relates to the Plan <br />II. BASIC RECORDKEEPING SERVICES <br />A. Participant Account Establishment <br />Great -West will establish on its recordkeeping <br />system Participant and related data that includes, but <br />is not limited to, Participant indicative data (e.g., <br />name, address, birth date). Great -West will provide <br />assistance to Plan Sponsor as necessary to <br />coordinate the establishment of Participant <br />contribution processing on its recordkeeping system. <br />B. Participant Account Information <br />A Participant account consists of: <br />1. The following Participant indicative data, <br />when received by Great -West in good order: <br />a) Name <br />b) Gender <br />c) Social Security Number <br />d) Mailing address <br />e) Telephone number <br />f) Date of birth <br />g) Beneficiary information <br />2. Current Participant investment allocations in <br />the Authorized Investment Options <br />3. Current Participant account balances in <br />each Authorized Investment Option. <br />C. Investment Options <br />1. Authorized Investment Options <br />Plan Sponsor is responsible for the selection of <br />all Authorized Investment Options made <br />available under the Plan, based on Plan <br />Sponsor's independent evaluation, or that of its <br />registered investment advisor, consultant, broker <br />or other agent, as applicable. <br />Plan Sponsor may replace the Authorized <br />Investment Options at any time without charge to <br />Plan Sponsor or participants. Great -West agrees <br />that Plan Sponsor may authorize fee and non -fee <br />funds. <br />Sixty days' advance written notice shall be <br />required for either party to terminate or add an <br />investment option. Great -West will cooperate <br />with Plan Sponsor to terminate existing <br />investment options or add new investment <br />options, and Great -West will assist Plan Sponsor <br />in appropriately notifying Participants of any <br />changes via Participant quarterly statements. In <br />extraordinary situations where notices must be <br />sent prior to the next quarterly statements, such <br />City of Santa Ana Services Agreement 4 -16 -14 (one -year term) Page 5 <br />
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