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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 7, 2015 <br />TITLE: <br />AGREEMENT WITH !WATER, INC., FOR <br />DIGITAL WATER MAPPING AND SUPPORT <br />SERVICES (NON GENERAL FUND) <br />(STRATEGIC PLAN NO. 6, 1, C) <br />/ CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with iWater, Inc., <br />subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide <br />digital water system mapping and support services for a three -year period expiring March 31, <br />2018, with provisions for one two -year renewal option exercisable by the City Manager and City <br />Attorney, in an amount not to exceed $421,000 annually. <br />Approval of this recommended action will allow the Water Resources Division to continue its <br />efforts in improving the City's digital water mapping system. City maintenance crews and water <br />operations engineering staff use this digital system to respond quickly to emergencies; collect, <br />store, and retrieve data; and to facilitate routine maintenance on water infrastructure assets in a <br />paperless environment. In addition, users are able to view water data via the Public Works <br />Agency Geographic Information System (GIS), facilitating data sharing and records research by <br />other City agencies. <br />On June 1, 2009, the City Council awarded a contract to iWater, Inc., for digital water mapping <br />services, computer hardware configuration and installation, professional on -call services, and <br />system service support of infraMAP software. iWater, Inc., is the creator and developer of <br />infraMAP software and is solely licensed, supported, and maintained by iWater, Inc. The <br />infraMAP software is used for field data collection activities by over 400 agencies worldwide. For <br />the City, the infraMAP field data collection system is the foundation for water and sewer system <br />asset management. <br />In subsequent Council actions, the iWater, Inc., services were enhanced in November 2013 to <br />include Global Positioning System (GPS) data collection, and in February 2014 to include large <br />water meter vault location and data collection, among other service improvements. This new <br />agreement expands upon the scope of work to include GIS mapping updates, continual software <br />25E -1 <br />