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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 7, 2015 <br />TITLE: <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />999967 E <br />® As Recommended <br />© As Amended <br />® Ordinance on 7" Reading <br />0 Ordinance on 2nd Reading <br />® Implementing Resolution <br />® Set Public Hearing For <br />CONTINUED TO <br />PIKE NUMBER <br />Authorize the City Manager and Clark of the Council to execute agreements with First American <br />Title Company and Commonwealth Land Title Company, subject to nonsubstantive changes <br />approved by the City Manager and City Attorney, to provide on -call real estate title and escrow <br />services for a three -year term expiring March 31, 2018, with the option to extend for two one -year <br />terms by written authorization of the City Manager and City Attorney, for a maximum of five years, <br />in a total amount not to exceed $380,000 for each firm. <br />The City routinely constructs various roadway widening and other public improvement projects, <br />which require real estate title and escrow services for property acquisitions and title search, <br />These services include preliminary title reports, litigation guarantees, basic title Insurance, and <br />other escrow services. <br />On December 24, 2014, the Public Works Agency released a Bequest for Proposal (RFP) to <br />qualified consulting firms to provide on -call real estate title and escrow services. Staff <br />encouraged wider participation by contacting twelve companies by telephone and direotly <br />emalling the RFP, as well. However, staff found that many companies are not equipped to <br />provide the services required by a public agency for projects on the scale of Bristol Street, <br />Warner Avenue, or Grand Avenue improvements, Consequently, only two proposals were <br />received and evaluated by a review committee from the Public Works Agency. Each of the firms <br />was rated according to its qualifications, experience, references, and capacity to perform the <br />required work. <br />The following is a summary of the two firms and their respective scores: <br />FIRM RATING <br />1. First American Title Company 97 <br />2. Commonwealth Land Title Company 94 <br />25F -1 <br />