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• Mayor and City Council <br />• Appointed City Attorney <br />• Appointed Clerk of the Council <br />• Appointed City Manager <br />• Department Heads appointed by City Manager, ratified by City Council <br />Importance of the Sunshine Ordinance <br />o Overall goal is Transparency <br />Updated the City Website: <br />• 9 years of budget information • Quarterly budget updates <br />• 10 years of audited financials • Miscellaneous Fee Schedules <br />• Capital Improvement Program • All presentations on-line <br />o Conduct Budget Outreach meetings <br />• Includes Trial Budget Review, Strategic Plan Update and Capital <br />Improvement Program <br />o Strategic Plan monthly updates on-line <br />o All RFPs & bids are posted on-line <br />0 2014-15 New initiatives: Monthly Financials & Online Open Checkbook <br />Importance of a Budget <br />• A budget helps understand the choices we make with money. <br />• Preparing a budget is an important step and tool towards financial stability. <br />• Always more programs & services than what the allocated funds can sustain. <br />City Charter Requirement (Santa Ana City Charter) <br />• Sec. 604 - Budget Preparation by the City Manager. In preparing the <br />proposed City budget, the City Manager shall review the financial plans <br />submitted, hold conferences thereon with the office, agency and department <br />heads, respectively, and revise such plans as he may deem advisable. <br />• Sec. 605 — Submission to the City Council. On or before the fifteenth (15th) <br />day of June of each year, the City Manager shall recommend and submit to <br />the City Council a proposed budget for the next ensuing fiscal year and a <br />proposed appropriation ordinance as prepared by him <br />• Sec. 607 — Further Consideration and Adoption. On or before the thirty-first <br />(31st) day of July the City Council shall adopt the budget with revisions, if <br />any, by the affirmative votes of at least a majority of its members. Upon final <br />adoption, the budget shall be in effect for the ensuing fiscal year. <br />How long does it take to prepare a budget? <br />7-8 Month Process <br />• November to December — Development & distribution of assumptions <br />• January to March — Departmental budget meetings, Trial Budget <br />development and Preliminary Capital Improvement Program (CIP), & <br />conduct outreach meeting <br />• April to May — Community Trial Budget hearings, City Manager's proposed <br />Budget Work -Study Session, & budget presentation <br />• June - Budget & CIP adoption <br />CITY COUNCIL MINUTES 14 MARCH 17, 2015 <br />