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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 5, 2015 TITLE: CONTRACT AWARD TO PROFESSIONAL ACCESS CCTV & ELECTRICAL FOR PHASE II SECURITY MEASURES (SPEC. NO. 14 -093) { STRATEGIC PLAN NO. 6, 1C} CITY MANAGEII RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: _...• _e ❑ As Recommended ❑ As Amended ❑ Ordinance on 1$' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Professional Access CCTV & Electrical for implementation of enhanced security measures (Phase II) in an amount not to exceed $73,700, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION During the past fiscal year the Finance & Management Services Agency Building Maintenance Division implemented security measures consisting of installation of new security card reader devices at the entrances of City Hall, Ross Annex and Corporate Yard. Approval of this contract will allow for the implementation of Phase II of the City's security program which consists of restricting access to the elevators and floors two through eight at City Hall and two through four at the Ross Annex. Additionally, duress alarms will be placed in strategic locations of City Hall, Ross Annex and Council Chambers that will feed directly to Police dispatch. The notice soliciting proposals was advertised on December 23, 2014, on the City's online bid management and publication system. A summary of the solicitations and proposals received is as follows: 71 Vendors notified 18 Vendors downloaded the solicitation 3 Vendors attended the job walk Proposal received A proposal was received, opened on January 20, 2015, and evaluated. The proposal received from Professional Access CCTV & Electrical is responsive to the specifications and meets the City's requirements. The contract amount includes $15,700 for a five -year software maintenance agreement. 2213-1