22D - SPEC - SIDEWALK GRINDING SRVS

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 5, 2015 TITLE: CONTRACT AWARD TO BPR, INC., FOR SIDEWALK OFFSET GRINDING SERVICES (SPEC. NO. 15-030) {STRATEGIC PLAN NO. 5, 1, C} ITY MANAGER RECOMMENDED ACTION 171, , I CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1a' Reading ❑ Ordinance on 2 "° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO Award a contract to BPR, Inc„ subject to nonsubstantive changes approved by the City Manager and City Attorney, for annual sidewalk maintenance for a one -year period expiring April 30, 2016, with provision for three one -year renewals exercisable by the City Manager and City Attorney, in an amount not to exceed $170,000 each year. DISCUSSION The Public Works Agency Maintenance Services Division is responsible for maintaining the sidewalks of Santa Ana. Staff evaluates the condition of the sidewalks and identifies uneven surfaces and cracks that may pose a risk to pedestrians. Offset grinding is the preferred method to repair uneven surfaces caused by underlying tree mats or soil depressions that raise or sink sidewalk areas. Public Works repairs approximately 2,000 sidewalk hazards annually using offset grinding. Parks, Recreation and Community Services Agency also use this method to address trip /step hazards within the parks, bike trail system, the Santa Ana Zoo, and the Civic Center area, A notice Inviting bids was advertised on March 30, 2015, on the City's online bid management and publication system, A summary of the bid invitations and bids received Is as follows: 12 Vendors notified 7 Vendors downloaded the bid documents 3 Bids received Bids were received and opened on April 15, 2015, and evaluated (Exhibit 1). The bid received from BPR, Inc., Is responsive to the specification and meets the City's requirements. 22D -1