ROMO, JOSE L. (2) - 2015 - Laserfiche WebLink

Home Browse Search

lose Rome - Scope of Services Page Two at 12 noon and ends at 9 pm, there should be a litter maintenance crew member there from 12 noon until 11 pm. The cost Is $10.00 per hour. Ui $ 5,000,00 Professional event production services* $ 5,120,00 Trash Pick-up Staff services (as detailed above) $ 1,C ?�.00 10% Contingency $11,132,00 *Payment: $5,000 of the overall professional Event production service fee should be paid to Promoter after he submits an invoice and after the agreement is executed, but before the actual Event. • Vendors - City Staff ( "Staff"') will receive applications and screen applications for approval, Staff will collect all required documents and payments. Upon receiving this, staff will approve the vendor and forward to Promoter, Promoter will be responsible for determining the best location for vendors and will assign booths. Promoter will be the point person for any logistical requirements for vendors, in order to ensure that vendors are placed at sites that are not in direct competition with existing businesses, Promoter is responsible for assignment of spaces to sponsors as well. • Logistics /Security - Promoter will be responsible for bringing to the attention of Staff any concerns regarding damage prevention to existing buildings. Promoter's location in the downtown area will allow him to be accessible to businesses and serve as a liaison to Staff Staff will procure the stages and canopies, Staff will process the agreements and coordinate all payments. Promoter will coordinate delivery and placement of the stages and canopies, Staff will coordinate street closures for these deliveries. Meetings - As part of the production team for this Event, Promoter will attend various meetings regarding logistics, security and street closures. Event Layout - Assist City Event Coordinator in developing Event layout. • Permits - Secure permit for all food participants (commercial and non- profit) with OC Health Care Agency. * Event Notification Letter - Distribute Event and street closure notification letter to all impacted businesses and residents in Event area. * Downtown Merchant Participation - Secure desired location for businesses on 4th Street who wish to participate. • Steam Cleaning - Coordinate steam cleaning the week following Event. • Parking passes - Distribute parking passes to impacted businesses. i OCHCA - Secure OCHCA event permit for Event. e Secure Orange County Fire Authority event permit for Event. • Mitigation of issues - Assist Event Coordinator in resolving and mitigating all issues reported by staff, members of the public, event participants, business owners and residents before, during and following the 3 -day Event J,