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City shall be responsible for the organization, scheduling, and management of DOT and non - <br />DOT "reasonable suspicion" drug and alcohol testing, and DOT "random" and "post- accident" <br />drug and alcohol testing. Consultant shall facilitate evaluation of the results of said testing by <br />qualified personnel, in accordance with the provisions of the Agreement and relevant laws and <br />regulations. <br />Consultant shall ensure that clinics used for DOT- related drug and alcohol testing maintain a <br />current valid contract with a Substance Abuse and Mental Health Services Administration <br />(SAMSHA)- certified laboratory. Consultant shall ensure turn - around time from specimen <br />collection to obtained test results shall be a maximum of three (3) working days for a negative <br />test, and a maximum of five (5) working days for a positive test. Consultant shall comply with all <br />state and federal laws including but not limited to the Health Insurance Portability and <br />Accountability Act of 1996 and the Genetic Information Nondiscrimination Act of 2008. <br />As part of the medical services review program, Consultant shall: <br />1) Analyze current job classification specifications and make recommendations for the <br />City's use in the medical examination and drug testing process. <br />2) Provide training to City Personnel Services staff in administration procedures of <br />Consultant's medical services review process. <br />3) Communicate with City Personnel Services staff regarding applicants' or employees' <br />progress throughout the medical services review process. <br />4) Communicate directly with applicants and City Personnel Services staff throughout <br />the pre - employment or pre - assignment process in regard to results and medical <br />conditions as ascertained through the medical or physical examinations. <br />5) Provide an electronic final report in a format established by City Personnel Services <br />staff at its sole discretion, outlining each candidate's pre - employment placement <br />medical evaluation and results. <br />6) Provide quarterly electronic activity reports, in a format established by Personnel <br />Services in its sole discretion, on the nature and number of examinations conducted, <br />including but not limited to results and final dispositions. <br />7) Provide a detailed quarterly explanation and summary of charges incurred. <br />8) Provide all quarterly and annual summaries as required under the DOT; <br />9) Provide consultation as needed to Personnel Services staff regarding medical <br />services provided and outlined in the Agreement. <br />10)Consultant solely shall review all pre - employment /pre- placement medical evaluation <br />services and maintain records, pursuant to the Agreement, in accordance with State <br />and Federal laws, or as otherwise reasonably required by the City, and to the fullest <br />extent permitted by law. <br />11)Consultant agrees to permit duly - authorized agents and employees of the City to <br />review such records. <br />12)Consultant shall maintain all books, documents, papers, accounting records, and <br />other evidence pertaining to the fees paid under this Agreement. Consultant will <br />make materials available at their offices at reasonable times and notice, during the <br />period of the Agreement and for three (3) years after date of final payment under the <br />Agreement for inspection by the City or by any other governmental entity or <br />Department participating in the funding of the Agreement, or any authorized agents <br />thereof. <br />13) Consultant's documents shall not be used, duplicated, or disclosed to any other third <br />party without written permission, unless such disclosure is required by law. <br />Consultant shall not be required to create or maintain books and records not required <br />25A -6 <br />