85B - CENTENNIAL PARK REPAIRS - Laserfiche WebLink

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COUNCIL AGENDA ITEM 85B. REQUEST FOR REPAIRING AND REPAVING OF CENTENNIAL EDUCATION CENTER AND CENTENNIAL PARK PARKING AREAS AND REQUEST TO PREPARE A PLAN TO REPLACE OR REPAIR THE LIGHTING — Mayor Pulido ACTION: Approve Rancho Santiago Community College District's (the "District ") proposal to repave the parking lot at Centennial Park, followed by, developing plans to replace the lighting at Centennial Park. FISCAL IMPACT: The cost of repairing and repaving the parking lot is estimated to be $167,000 fifty percent (50 %) to be paid for by the District and fifty percent (50 %) to be paid by the City, pursuant to the terms of a "Reimbursement Agreement" to be negotiated with the District. The District has agreed to initially pay for repaving of the parking lot and be reimbursed later by the City for its portion of the cost, pursuant to the Reimbursement Agreement. The District currently possesses a leasehold interest in the Centennial Park Center. The plan to replace or fix the light poles at Centennial Park needs to be developed and the cost of preparing the plan is minimal. The actual cost of replacing or repairing the lights at Centennial Park will be part of the plan. The City is responsible for maintain the lighting at Centennial Park. The cost for repairing and repaving the parking lot may also be offset by the Orange County Water District pursuant to an existing Memorandum of Understanding between the City and the Water District. NOTICING REQUIREMENTS: A Legal Notice is not required to be posted, published, or mailed in regard to this matter, other than on a time posted Agenda. REPORT SUMMARY: The City currently owns Centennial Park, and has granted the District a license to use a portion of Centennial Park for certain classrooms which are known as the Centennial Education Center. The parking areas and the lights in the parking areas are in need of replacement or repair and are a safety hazard to the students that attend the Centennial Education Center and the members of the public that visit the park. Pursuant to the City Charter, Section 411, Mayor Miguel - Pulido, proposes that the City: (1) execute a Reimbursement and Right of Entry Agreement with the District so that the District may make all necessary repairs to the parking lot during the District's summer vacation period in accordance with the scope of work attached hereto, and (2) provide the City Council with a plan to repair or replace the lights in Centennial Park on or before the City Councils first meeting in September 2015. If the repairs and repaving of the parking areas are not allowed to be made now, the District will have to wait another year to make the repairs due to the scheduled classes. ATTACHMENTS: A copy of the proposed scope of work to repair and repave the parking lots in Centennial Park. .•