CORRESPONDENCE_85B - CENTENNIAL PARK REPAIRS_MEMO

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MEMORANDUM To: City Manager Date: May 18, 2015 From: Executive Director, Parks, Recreation, and Community Services Agency Subject: Update on 85B College District's Request Regarding Centennial Park The City Council meeting of May 19, 2015, has an 85B agenda item seeking to approve the College District request to direct their contractor to repair sections of the parking lot in front of the Adult Education Center, slurry seal and restripe the lot, and for the City to cover 50% of the cost to do this work. 85B is also seeking commitment that the City will provide a plan to repair or replace the lights in Centennial Park on or before the City Council first meets in September 2015. Per the District's website, the District placed a notice of inviting formal bids to do the work on the parking lot in front of the Adult Education Center at Centennial Park with a mandatory pre-bid conference on February 17, 2015. The District first informed City staff on February 25, 2015 about their request to take lead in repairing the parking lot and offered to pay $225,000 for the repair work if the City could provide $35,000 for the District to manage the project. Staff immediately informed the District that since the work is on City property, staff could not dispense the City's usual bid process and project management by the City's Public Works Agency. After discussing with the City Manager, City staff informed the District on March 4, 2015 that though the City could not grant them authority to manage their contractor to do the work on City property, the City would repair the parking lot and restripe at a cost to the City of $24,900 during their spring break. The City's work on the parking lot improvement proceeded as agreed upon with College during their Adult Education Center April spring break per their request and the safety concerns with the parking lot surface area were eliminated. The funding came from the City's annual $100,000 fund available for citywide park deferred maintenance. The District called for a meeting with the City on April 29 at the College Adult Education Center at Centennial Park. In attendance from the District was Board Trustee Claudia Alvarez, Chancellor Raul Rodriguez, District Attorney Ruben Smith, and District Staff. From the City, Mayor Miguel Pulido, Mayor Pro Tem Vince Sarmiento, City Manager David Cavazos, and Executive Director Gerardo Mouet attended the meeting. The meeting discussed the District's request to take lead in