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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE, <br />JUNE 2, 2015 <br />TITLE: <br />CONTRACT AMENDMENT WITH NATIONAL <br />AUTO FLEET GROUP FOR HYDRAULIC <br />SWING VALVE EXERCISING MACHINES <br />(SPEC NO. 14 -081) <br />(STRATEGIC PLAN NO. 6,2) <br />CITY MAN ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY <br />^:• _01 <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on1"Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with National Auto Fleet Group in the amount of $131,930, for the purchase <br />and installation of three hydraulic swing valve exercising machines, for a total contract amount <br />not to exceed $572,050, subject to nonsubstantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />On November 18, 2014, City Council awarded a contract to National Auto Fleet Group to <br />purchase six replacement vehicles. Included in the purchase were three 2015 F550 Super Duty <br />Trucks for the Public Works Agency Water Resources Division. Water Resources owns, <br />operates, and maintains over 8,000 water system valves. The valves are located in streets, and <br />standard industry practice is to operate and exercise every valve on a 3 -year cycle. To safely <br />and efficiently perform this work, the City's water maintenance crews utilize hydraulically powered <br />valve exercising machines which are mounted on their vehicles. <br />Existing valve exercising machines are aging, experiencing increasing usability problems, and are <br />becoming obsolete. The proposed new extendable valve arms with swing -out technology will <br />provide the water maintenance team with additional utility for maintenance activities through an <br />enhanced ability to access valves in problematic locations. Proper care of water system valves <br />will help ensure that they all function properly during emergency situations. The ability to <br />promptly shut down and isolate water mains reduces the amount of water lost, which is especially <br />critical during this time of extreme drought. <br />22A -1 <br />