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REQUEST FOR <br />COUNCIL ACTION <br />larrt•�•In,c��r�� �i> ���t� <br />JUNE 2, 2015 <br />TITLE: <br />CONTRACT AWARD FOR <br />REPLACEMENT VEHICLES <br />(SPEC. NO. 15 -033) <br />{STRATEGIC PLAN NO. 6,2) <br />CITY MAN ER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance onI"Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Alvarez Electric Motors, dba EcoCentre, for the purchase of replacement <br />vehicles in an amount not to exceed $58,000, subject to non - substantive changes approved by <br />the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on various <br />factors including age, mileage and performance. As a result, three vehicles have been identified <br />for replacement with electric powered EcoTrucks. These new EcoTrucks are more durable and <br />reliable than the old Cushman utility vehicles, having a larger cargo area along with a longer <br />battery life per charge. These utility vehicles were requested and will be utilized by the Parks and <br />Recreation Department at the Santa Ana Zoo and Santa Ana Stadium. <br />The notice inviting bids was advertised on April 06, 2015, on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />6 Vendors were notified <br />2 Vendors downloaded the IFB packet <br />0 Received from Santa Ana Vendors <br />1 Proposal received <br />The bid opening was on April 27, 2015. The bid received from Alvarez Electric Motors, dba <br />EcoCentre, is responsive to the specifications and meets the City's requirements. To allow for <br />unanticipated charges, an additional $1,500 contingency has been included in the award amount. <br />2213-1 <br />