22E - SPEC - AUDIO VIDEO EQUIPMENT

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2015 TITLE: CONTRACT AMENDMENT WITH VMI INC. FOR AUDIONIDEO EQUIPMENT (SPEC NO. 15- 054) {STRATEGIC PLAN NO. 5, 1D) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: •:• _D ❑ As Recommended ❑ As Amended ❑ Ordinance on 1e` Reading ❑ Ordinance on 2n" Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Amend the contract with VMI Inc. to increase the aggregate limit by $5,000 for an annual amount not to exceed $30,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The City operates a Public Education and Government (PEG) Channel, more commonly known as CTV3, which broadcast government information and community programming, including the City Council Meetings being broadcast live and on replay. Currently Council Committee Meetings are not recorded or broadcasted. In order to increase the capabilities of recording audio and video in Conference Room 1600, staff prepared a list of necessary equipment. As a result, bids were solicited through the purchasing process and the lowest bid was selected as a reliable vendor. The low bid amount was $18,218.25 not inclusive of tax or shipping. Prior equipment purchases combined with this purchase order exceeds the $25,000 aggregate limit and requires Council approval. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to Engagement and Sustainability, Objective #1 engagement initiative to expand access to informati to play an active role in discussing public policy an use of new technologies including marketing and community in an effort to promote City programs and meet Goal #5 Community Health, Livability, (Establish a comprehensive community on and create opportunities for stakeholders d setting priorities), Strategy D (Expand the social media to increase outreach to the initiatives). 22E -1