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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 2, 2015 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />SUPERIOR PROPERTY SERVICES FOR <br />PRESSURE WASHING SERVICES <br />{STRATEGIC PLAN NO. 6, 1B} <br />SL;�'l e ;,/- <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1b' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />with Superior Property Services for pressure washing services, increasing the contingency by <br />$8,000 for a total annual amount of $96,850, for the third year period of the five -year agreement, <br />subject to non - substantive changes approved by the City Manager and the City Attorney. <br />DISCUSSION <br />On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure <br />washing services in the Civic Center. On December 17, 2012, the City Council awarded a five - <br />year contract to Superior Property Services in the amount of $57,950. In November 2014 the <br />scope of service was increased to include additional days and areas of service. The cost of the <br />increased scope of work resulted in increasing the existing contract by $30,900. The contract <br />amount of $88,850 included $10,000 as a contingency for unforeseen needs in the Civic Center <br />area. <br />In May 2015, the Parks, Recreation and Community Services Agency ( PRCSA) held the Cinco <br />de Mayo event. In order to clean the affected areas after the event the City needed to hire a <br />pressure washing company. PRCSA used the existing contract authority with Superior Property <br />Services to obtain the needed service. As a result, the contingency available for the Civic Center <br />area was reduced. Staff is recommending increasing the contingency by the amount that was <br />used for the Cinco de Mayo event to replenish the contingency available for the Civic Center <br />area. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, <br />Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy <br />25B -1 <br />