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enterprises the maximum practicable opportunity to participate in the performance of this <br />Agreement in accordance with the requirements of 2 CFR 200.321 "Contracting with small and <br />minority businesses, women's business enterprises, and labor surplus area firms ". As used in this <br />Agreement, the term "small business" means a business that meets the criteria set forth in section <br />3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's <br />business enterprise" means a business at least fifty -one percent (51 %) owned and controlled by <br />minority group members or women. For the purpose of this definition, "minority group <br />members" are African- Americans, Spanish - speaking, Spanish surnamed or Spanish- heritage <br />Americans, Asian - Americans, and American Indians. SUBRECIPIENT may rely on written <br />representations by businesses regarding their status as minority and female business enterprises <br />in lieu of an independent investigation, <br />IL CITY'S OBLIGATIONS <br />A. Payment of Funds. Upon execution of this Agreement by SUBRECIPIENT, CITY shall <br />pay to SUBRECIPIENT from CDBG funds, when, if and to the extent received from HUD, for <br />CITY's 2015 -2016 CDBG program year amounts expended by SUBRECIPIENT in carrying out <br />said program for fiscal year 2015 -2016 pursuant to this Agreement up to a maximum aggregate <br />payment of Seventy -Seven Thousand Three Hundred and Ninety Eight Dollars ($77,398.00) in <br />installments determined by CITY. Payments shall be made to SUBRECIPIENT through the <br />submission of invoices /roimbursement requests. <br />CITY shall pay such invoices /reimbursement requests within thirty (30) days after receipt <br />thereof provided CITY is satisfied that such expenses have been incurred and documented within <br />the scope and provisions of this Agreement and that SUBRECIPIENT is in compliance with the <br />terms and conditions of this Agreement. Failure to provide any of the required documentation <br />and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or <br />return the entire reimbursement package to SUBRECIPIENT, until such documentation and <br />reporting has been received and approved by CITY. Documentation may include, but is not <br />limited to true copies of invoices, receipts, canceled checks, bank statements, credit card <br />statements, procurement documentation for goods or set-vices, timesheets, payroll records, <br />benefit statements, agreements, contracts or documentation pertaining to costs for <br />subcontractors, and /or other documentation supporting and evidencing how the CDBG FUNDS <br />have been expended during the applicable quarter. <br />B. Audit of Account. CITY shall include an audit of the account maintained by <br />SUBRECIPIENT in CITY's annual audit of all CDBG FUNDS in accordance with Title 24 of <br />the Code of Federal Regulations and other applicable federal laws and regulations. <br />C. Common Rule: Pursuant to 2 CFR 200.328(a), the CITY manages the day -to -day <br />operations of each grant aid subgrant supported activities. CITY staff has detailed knowledge of the <br />grant program requirements and monitors grant and subgrant supported activities to assure <br />compliance with Federal requirements. Such monitoring covers each program, function and activity <br />and performance goals are reviewed periodically. <br />25D -11 <br />