22C - SPEC - SCREEN PRINTING SRVS

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CITY COUNCIL MEETING DATE: JUNE 16, 2015 TITLE: CONTRACT AWARD TO SCOTT'S SCREEN PRINTING FOR SCREEN PRINTED AND EMBROIDERED CLOTHING (SPEC. NO. 15 -027) (STRATEGIC PLAN NO. 7,2) CITY MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: r_1=091TIO ❑ As Recommended ❑ As Amended ❑ Ordinance on 1"Reading ❑ Ordinance on 2n'Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Scott's Screen Printing for screen - printed and embroidered clothing for a one -year period expiring June 30, 2016, with provisions for two one year - renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and City Attorney, in an annual amount not to exceed $40,000. DISCUSSION City departments and agencies purchase a variety of silk screened and embroidered t- shirts, sweatshirts, jackets and ball caps for various sports and youth guidance programs and for special events and educational programs. The Parks and Recreation Agency purchase t- shirts for all sport programs and for holiday and special events. The Public Works Agency Water Resources Division gives t- shirts at various community events promoting water conservation. Additionally, the City provides stock t- shirts for uniformed personnel in various departments including Finance and Management Services, Public Works, Police, and Parks and Recreation. The notice inviting bids was advertised on April 16, 2015, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 200 Vendors were notified 12 Vendors downloaded the bid packet 3 Bids received The bids were received and opened on April 30, 2015, and evaluated (Exhibit 1). The bid received from Scott's Screen Printing is responsive to the specifications and meets the City's requirements. 22C -1