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are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be <br />construed to require access to any privileged or confidential information as set forth in federal or state <br />law. <br />In the event CONTRACTOR does not make the above - referenced documents available <br />within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable <br />expenses incurred by CITY in conducting any audit at the location where said records and books of <br />account are maintained. <br />All accounting records and evidence pertaining to all costs of CONTRACTOR and all <br />documents related to this Agreement shall be kept available at the location where CONTRACTOR <br />conducted the program, as well as in the County of Orange, for the duration of this Agreement and <br />thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, <br />claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) <br />costs and expenses of this Agreement to which CITY, the State of California or the United States <br />Government take exception, shall be retained beyond the three (3) years until resolution of disposition <br />of such appeals, litigation, claims, or exceptions. <br />H. Without prejudice to any other section of this Agreement, CONTRACTOR <br />shall, where applicable, maintain the confidential nature of information provided to it concerning <br />participants in accordance with the requirements of federal and state law. Notwithstanding the <br />foregoing, CONTRACTOR agrees to submit to CITY, the State of California and /or the United States <br />Government or their representatives, all records requested for administrative purposes, including <br />audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs <br />incurred and services rendered hereunder. <br />I. CONTRACTOR agrees to complete in triplicate, a monthly Invoice /Voucher on <br />CITY's Invoice/Voucher form, showing in detail the amount of money already expended by <br />CONTRACTOR hereunder, as this is a cash reimbursement contract. Accounting records must be <br />supported by such source documentation such as cancelled checks, paid bills, payrolls, time and <br />attendance records, contract and subgrant award documents [29 CFR— Subpart C, Section 97.20 (b)(6)]. <br />CONTRACTOR agrees to submit the above - stated documents to the City of Santa Ana, Santa Ana <br />Library, 26 Civic Center Plaza, M -75, Santa Ana, California, 92701, by the tenth (10th) day of the <br />month following the month in which CONTRACTOR'S services are performed. Should <br />CONTRACTOR fail to deliver said documents to CITY, CITY shall have the option to cancel this <br />Agreement by giving CONTRACTOR ten (10) days written notice thereof. <br />J. CONTRACTOR agrees to expend all funds in accordance with all applicable <br />federal, state and local laws and regulations. CONTRACTOR also agrees to provide at <br />CONTRACTOR'S own expense supplies and other costs of said PROGRAM. <br />K. CONTRACTOR shall arrange independently for an audit that includes WIA <br />funds received from CITY, in accordance with the Act, 20 CFR Section 667.200 and OMB Circular A- <br />133, if applicable. CONTRACTOR shall submit one original of each required audit report to CITY <br />within (30) days after the date received by CONTRACTOR. Should CONTRACTOR fail to comply <br />with these requirements, CITY may at its option withhold payment of funds, or disallow funds or <br />suspend additional grant funds. <br />L. CONTRACTOR shall not expend funds pursuant to this Agreement to provide <br />SAC -15 -014 <br />Page 3 of 15 <br />