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04/01/15 Page 7-10 When the participant requests to add a new household member who is at least 6 years of age, or who is under the age of 6 and has an SSN, the participant must provide the complete and accurate SSN assigned to each new member at the time of re-examination or recertification or interim re-examination, in addition to the documentation required to verify it. The PHA will not add the new household member until such documentation is provided. When a participant requests to add a new household member who is under the age of 6 and has not been assigned an SSN, the participant must provide the SSN assigned to each new child and the required documentation within 90 calendar days of the child being added to the household. A 90-day extension will be granted if the PHA staff determines that the participant’s failure to comply was due to unforeseen circumstances and was outside of the participant’s control (such as delayed processing of the SSN application by the SSA, natural disaster, fire, death in the family, or other emergency). During the period the PHA is awaiting documentation of the SSN, the child will be counted as part of the assisted household. SAHA Policy SAHA will grant one additional 90-day extension if needed for reasons beyond the participants control such as delayed processing of the SSN application by the SSA, natural disaster, fire, death in the family, or other emergency. Social security numbers must be verified only once during continuously-assisted occupancy. SAHA Policy SAHA will verify each disclosed SSN by: Obtaining documentation from applicants and participants that is acceptable as evidence of social security numbers Making a copy of the original documentation submitted, returning it to the individual, and retaining a copy in the file Once the individual’s verification status is classified as “verified”, the PHA may, at its discretion, remove and destroy copies of documentation accepted as evidence of social security numbers. The retention of the EIV Summary Report or Income Report is adequate documentation of an individual’s SSN. SAHA Policy Once an individual’s status is classified as “verified” in HUD’s EIV system, SAHA will remove and destroy copies of documentation accepted as evidence of social security numbers. 7-II.C. DOCUMENTATION OF AGE A birth certificate or other official record of birth is the preferred form of age verification for all family members. For elderly family members an original document that provides evidence of the receipt of social security retirement benefits is acceptable. 5-26