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Section 6 —Post Award Requirements 12014 Post Award Post award budget, scope and time modifications must be requested using Modifications the Cal DES Financial Management Forms Workbook V 1. 14, signed by the Subgrantee's Authorized Agent, and submitted to the Subgrantee's Program Representative in the Homeland Security Grants Unit at Cal DES. The Subgrantee may implement the modifications, and incur associated expenses, only after receiving written final approval of the modification from the State, Failure to submit modification requests, and receive written approval prior to expenditure, could result in a reduction or disallowance of that part of the grant. Payment To request advance or reimbursement payment of FYI HSGP fiords, Request Process complete a payment request form using the Cat DES Financial Management Forms Workbook and return it to the appropriate Program Representative in the Homeland Security Grants Unit at Cal DES, Subgrantees who fail to follow the workbook instructions may experience delays in processing. Payments can only be made if the Subgrantee has submitted a completed and approved application. Exercise costs will not be reimbursed until an AAR ic 55B -28 has been posted and access to the AAR has been granted to Cal OES Program Representative Rachel Magana. Rachel can be reached at (916) 845,8451 or rachel.ma ana i.�caloes.ca gay. Advances and DHS allows Subgrantees to request FY14 HSGP funds up to 120 days prior Interest Earned to expenditure /disbursement or on a reimbursement basis. Federal rules on Advances require advances to be deposited in interest - bearing accounts Interest earned should be returned quarterly to Cal DES. In addition to returning interest in accordance with the prescribed federal guidance, Subgrantees must also inform the Grantee's Program Representative in the Homeland Security Grants Unit at Cal DES of any interest returned on program funds. Performance Many subgrantees were unable to procure large equipment items due to Bond vendor delivery scheduled to occur after the federal reporting period had expired, To assist with this issue, DHS allowed subgrantees to obtain a "performance bond" wherein subgrantees procured the item(s) in question, paid the money tip front, and obtained a performance bond to ensure delivery of the item within 90 days of the subgrantees' performance period. Subgrantees must obtain a performance bond for any equipment item over $250,000 or any vehicle, aircraft or watercraft, financed with homeland security dollars. Subgrantees must provide a copy of all performance bonds to their HSGP Program Representative and make additional copies available upon request. ic 55B -28