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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 4, 2015 <br />TITLE: <br />CONTRACT AWARD FOR <br />REPLACEMENT AERIAL TRUCK <br />(SPEC NO. 15 -068) <br />(STRATEGIC PLAN NO. 6,2) <br />d- GSG�?Z6S <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />_---• o <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance onls'Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />13WA2ttiL84l:lq:7 <br />Award a contract to Altec Industries, Inc. for the purchase of a Ford F -550 Aerial Truck in an <br />amount not to exceed $140,512, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides <br />guidelines and criteria for determining when vehicles need replacement. This criteria includes <br />vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's <br />replacement criteria, a 1998 Ford F -450 Aerial Truck with 114,775 miles, has been identified for <br />replacement. This vehicle is used by Public Works Construction Engineering for the street lighting <br />program. To ensure standardization and consistency of ongoing maintenance needs Fleet <br />Maintenance utilizes the Ford F -550 chassis for like vehicles and this vehicle will be built to run <br />on Liquid Propane Fuel (LPG). <br />Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The National Joint Powers Alliance has a <br />contract with Altec Industries Inc. (NJPA contract #31014) for procurement of fleet vehicles and <br />the contract is authorized through 2018. NJPA authorized this contract was awarded as a result <br />of open competitive bidding on behalf of its members which includes government entities and <br />meets the City's purchasing requirements. Due to the complexity of the specifications of such a <br />multi- faceted vehicle, the use of a Cooperative Purchasing Agreement such as NJPA provides for <br />a timely and cost effective vehicle purchase. To allow for unanticipated charges, an additional <br />5% or $6,691 has been included in the award amount. <br />22C -1 <br />