25L - AGMT - ON-CALL RIGHT OF WAY SRVS

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5'V.tavaha 4A Cl EIYb iptU e. urt. RFP No, 13 -075 On -Gall Right of Way Specialty Services Specialty Area (A4) Acauisition, Relocation. and Prooertv Property Management. OPC has provided the City of Santa Ana with Property Management on many projects. In general, our property management services fall under the following four categories. Lease Agreements, OPC will provide our own lease agreements or use those provided by the City for all new and carry-over tenants. Lease agreements will be fully executed, with originals kept on file with terms regularly reviewed and enforced to help protect the City. Marketing and Leasing. OPC will conduct market surveys and provide results to the City with recommendations. Decisions will be made to continue renting to current tenants, re -rent vacant properties where appropriate, or adhere to a "no re- rent' policy for relocation projects where vacated units will not be made available for re- occupancy, whatever is most advantageous to the City. Accounting. OPC will establish an expense account on behalf of the City, collect rents, deposits and other income; pay vendor invoices, utility bills, refunds, and other expenses, maintain records per generally accepted accounting practices, and provide regular reporting to the City for complete transparency. Property Monitoring, Maintenance, and Repairs. CPC will secure properties, regularly monitor them for illegal activity, and perform or arrange for required maintenance and repairs to help protect the City's assets. Tasks Necessary For Successful Completion of Scope The following outlines the sequential and necessary activities to complete Acquisition and Relocation assignments. 5) and 3. 9) or Egye, ussaw ENuvi �ayq ,FCUCaas�!y ,v, gal ua, auyutnAUV,rN6�+1�kF� .. Negotiate Right of Way SettlementlPrepare Acquisition Documents 1) Establish /maintain complete record file for each ownership in form acceptable to City. 2) Receive and analyze title info,, approved appraisal reports, and legal descriptions in sufficient detail to negotiate with property owners and other parties. 3) Prepare offer letters, summary statements, and lists of compensable items of fixtures /equipment in accordance with state or federal regulations and approval of City. 4) Present written purchase offers to owners (or representatives) In person, when possible. Secure receipt of delivery of offer as practical and present and secure tenant info. statements, as applicable. 5) Notify relocation agent of initiation of negotiations within 2 business days and provide appraisal info., occupant contact info., and tenant Info., as necessary. 6) Follow- 25L -233