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FULL PACKET_2015-08-04
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FULL PACKET_2015-08-04
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7/21/2016 3:34:49 PM
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8/3/2015 9:58:41 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Date
8/4/2015
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2. I SCOPE OF SERVICES &SCHEDULE <br />As project manager and lead inspector, Dr. Majid Sarraf will be managing the team assignment <br />and coordinating all inspections, estimating, planning and reporting activities. He will also provide <br />coordination with the City regarding scope, schedule and budget. We have formulated our proposed <br />schedule to successfully complete this project on time and on budget (included at the end of this <br />section). <br />The management plan we are proposing for this project has worked extremely well for our team <br />and clients on similar projects. We refer to our approach as the "Project Manager /Multiple Team <br />Approach." The approach involves three main components: <br />Employing this approach allows us to undertake the inspection and reporting in the most efficient way. <br />This approach has proven successful on many projects, including up to 12 simultaneous project tasks <br />as part of even larger project. <br />Working with the Project Manager, our Principal -In- Charge begins by preparing a critical task schedule <br />to be used by the team. The schedule indicates key time frames when all participants must exchange <br />information and reach decisions that affect others on the project team. It includes recommendations <br />from all members of the team including the Owner, facility user groups and any other team consultants. <br />This tool maps out a plan that is used by TTG's senior management team to efficiently direct and <br />monitor project progress. In addition, the project teams assemble and review weekly progress, new <br />assignments and target dates for next completion milestones and assignments. <br />The Project Manager is the focal point for project information. This includes reports, correspondence, <br />shop drawings, Owner decisions and requests for information. All will be received by this leader who <br />distributes /delegates to appropriate team members. Chronological files on all correspondence are <br />kept for efficient reference and tracking. <br />We take a proactive approach in communication with the entire team to communicate all project <br />issues. We encourage bi- weekly meetings to monitor progress, confirm scope and goals and resolve <br />any conflicts. <br />Our approach in expediting the construction process and simplifying conflicts include: <br />➢ Providing timely progress reporting and budget, to ensure timely completion of tasks and on <br />budget. <br />➢ Adherence to contract documents by identifying alternatives that avoid changes to the original <br />scope. <br />➢ Open communication with all parties involved in inspection and continuous communication on <br />any scope, schedule issues /items internally and with the City. <br />➢ Arrange immediate bridge site visit to resolve any inspection, safety concerns. Providing <br />updated and timely schedule <br />:::TTG 25C -22 <br />
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