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2. I SCOPE OF SERVICES &SCHEDULE As project manager and lead inspector, Dr. Majid Sarraf will be managing the team assignment and coordinating all inspections, estimating, planning and reporting activities. He will also provide coordination with the City regarding scope, schedule and budget. We have formulated our proposed schedule to successfully complete this project on time and on budget (included at the end of this section). The management plan we are proposing for this project has worked extremely well for our team and clients on similar projects. We refer to our approach as the "Project Manager /Multiple Team Approach." The approach involves three main components: Employing this approach allows us to undertake the inspection and reporting in the most efficient way. This approach has proven successful on many projects, including up to 12 simultaneous project tasks as part of even larger project. Working with the Project Manager, our Principal -In- Charge begins by preparing a critical task schedule to be used by the team. The schedule indicates key time frames when all participants must exchange information and reach decisions that affect others on the project team. It includes recommendations from all members of the team including the Owner, facility user groups and any other team consultants. This tool maps out a plan that is used by TTG's senior management team to efficiently direct and monitor project progress. In addition, the project teams assemble and review weekly progress, new assignments and target dates for next completion milestones and assignments. The Project Manager is the focal point for project information. This includes reports, correspondence, shop drawings, Owner decisions and requests for information. All will be received by this leader who distributes /delegates to appropriate team members. Chronological files on all correspondence are kept for efficient reference and tracking. We take a proactive approach in communication with the entire team to communicate all project issues. We encourage bi- weekly meetings to monitor progress, confirm scope and goals and resolve any conflicts. Our approach in expediting the construction process and simplifying conflicts include: ➢ Providing timely progress reporting and budget, to ensure timely completion of tasks and on budget. ➢ Adherence to contract documents by identifying alternatives that avoid changes to the original scope. ➢ Open communication with all parties involved in inspection and continuous communication on any scope, schedule issues /items internally and with the City. ➢ Arrange immediate bridge site visit to resolve any inspection, safety concerns. Providing updated and timely schedule :::TTG 25C -22