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To: Chief Rojas (via chain of command) <br />From: Mgr. Boris Duran <br />Date: July 8, 2015 <br />Subject: CopWare Agreement Extension <br />Background: <br />The Department uses software from CopWare, Inc. to provide an electronic Legal Sourcebook to personnel. <br />This system contains information including California legal codes as well as case law. <br />In June, 2014, the City entered into an agreement with CopWare (N-2014-084) that provides us access to this <br />system. The agreement allowed for one year of access for $ 6,180. The agreement also allows for two additional <br />one-year extensions, which the City may exercise at its option. Each subsequent year would cost an additional <br />$ 6,180. The combined cost of the three years would be $18,540, which is less than the $ 25,000 threshold <br />requiring Council approval. <br />Recommendation: <br />I recommend we exercise our option to extend the agreement by an additional year (i.e. year two of three <br />available under the agreement) for the additional cost of $ 6,180. The extension letter has been composed and <br />signed by Sr. Asst. City Attorney Laura Rossini. The next step is for you, Chief, to sign indicating your <br />approval. From there, the letter can be submitted to City Hall for the review of the Clerk of the Council, <br />followed by the review, approval, and signature of City Manager Cavazos. <br />N-2014-084-001 <br />