OCCU-MED, LTD. 1 - 2015 - Laserfiche WebLink

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City shall be responsible for the organization, scheduling, and management of DOT and non - DOT "reasonable suspicion" drug and alcohol testing, and DOT "random" and "post -accident" drug and alcohol testing. Consultant shall facilitate evaluation of the results of said testing by qualified personnel, in accordance with the provisions of the Agreement and relevant laws and regulations. Consultant shall ensure that clinics used for DOT -related drug and alcohol testing maintain a current valid contract with a Substance Abuse and Mental Health Services Administration (SAMSHA)-certified laboratory. Consultant shall ensure turn -around time from specimen collection to obtained test results shall be a maximum of three (3) working days for a negative test, and a maximum of five (5) working days for a positive test. Consultant shall comply with all state and federal laws including but not limited to the Health Insurance Portability and Accountability Act of 1996 and the Genetic Information Nondiscrimination Act of 2008. As part of the medical services review program, Consultant shall: 1) Analyze current job classification specifications and make recommendations for the City's use in the medical examination and drug testing process. 2) Provide training to City Personnel Services staff in administration procedures of Consultant's medical services review process. 3) Communicate with City Personnel Services staff regarding applicants' or employees' progress throughout the medical services review process. 4) Communicate directly with applicants and City Personnel Services staff throughout the pre-employment or pre -assignment process in regard to results and medical conditions as ascertained through the medical or physical examinations. 5) Provide an electronic final report in a format established by City Personnel Services staff at its sole discretion, outlining each candidate's pre-employment placement medical evaluation and results. 6) Provide quarterly electronic activity reports, in a format established by Personnel Services in its sole discretion, on the nature and number of examinations conducted, including but not limited to results and final dispositions. 7) Provide a detailed quarterly explanation and summary of charges incurred. 8) Provide all quarterly and annual summaries as required under the DOT; 9) Provide consultation as needed to Personnel Services staff regarding medical services provided and outlined in the Agreement. 10) Consultant solely shall review all pre-employment/pre-placement medical evaluation services and maintain records, pursuant to the Agreement, in accordance with State and Federal laws, or as otherwise reasonably required by the City, and to the fullest extent permitted by law. 11) Consultant agrees to permit duly -authorized agents and employees of the City to review such records. 12) Consultant shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the fees paid under this Agreement. Consultant will make materials available at their offices at reasonable times and notice, during the period of the Agreement and for three (3) years after date of final payment under the Agreement for inspection by the City or by any other governmental entity or Department participating in the funding of the Agreement, or any authorized agents thereof. 13) Consultant's documents shall not be used, duplicated, or disclosed to any other third party without written permission, unless such disclosure is required by law. Consultant shall not be required to create or maintain books and records not required z