55A - RESO - AA - AGMT - WIOA FUNDS

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liable to the EDb for all funds not expended in accordance with the WIDA, and shall return to the SEC all of those funds, 9, Accounting and Cash Management A), subgrantee. will comply With controls, record keeping and fund accounting procedure requirements of WIOA, federal and state regulations and directives to ensure the proper disbursal of, and accounting for, program funds paid to the Subgrantee and disbursed by the Subgrantee, under this subgrant agreement. b). Subgrantee will submit requests for cash to coincide with immediate cash needs and assure that no excess cash is on deposit in their accounts or the accounts of any Sub- contracting service provider in accordance with procedures established by the "paes- through" entity. Failure to adhere to these provisions may result in suspending cash draw down privileges and providing funds through a reimbursement process. c) . The "pass- through" entity retains the authority to adjust specific amounts of cash requested if the "pass - through" entity 's records and subsequent verification With the Subgrantee indicate that the Subgrantee has an excessive amount of cash in its account. d). Income (including interest income) generated as a result of the receipt of WIOA activities, will be utilized in accordance with policy and procedures established by the "pass- through" entity, Subgrantee will account for any such generated income separately, a). Subgrantee shall not he required to maintain a separate bank account but shall separately account for WIOA funds on deposit. All funding under this subgrant agreement, will be made by check or wire transfer payable to the Subgrantee for deposit in Subgrantee's bank account or city and county governmental bank accounts. To provide for the necessary and proper internal controls, funds should be withdrawn and disbursed by no less than two representatives of the Subgrantee. The "pass- through" entity will have a lien upon any balance of WIOA funds in these accounts, which will take priority over all other liens or claims. 10. Amendments This subgrant agreement may be unilaterally modified by the "pass- through" entity under the following circumstancea: a). Thane is an increase or decrease in federal or state funding levels, b), A modification to the Subgrant is required in order to implement an adjustment to a Subgrantee's plan. c). Funds awarded to the Subgrantee have not been expended in accordance with the schedule included in the approved Subgrantee's plan. After consultation with the Subgrantee, the "pass - through" entity has , determined that funds will not be spent in a timely manner, and such funds are for that reason to the extent permitted by and in a manner consistent with state and federal law, regulations and policies, reverting to the "pass- through" entity. d). There is a change in state and federal law or regulation requiring a. change in the provisions of this subgrant agreement. a).An amendment is required to change the Smbgrantees' name as listed on this subgrant agreement. Upon receipt of legal documentation of the name change the state will preeess the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment, Except as provided above, this subgrant agreement may be amended only in writing by the mutual agreement of both parties. 11. Reporting 9ubgrautce will compile and submit reports of activities, expenditures, status of cash and closeout Information by the specified dates as prescribed by the -pass- through" entity. All expenditure reports most be submitted upon the accrual basis of accounting. Failure to adhere to the reporting requirements of this agreement will result in funds not being released. 12. Termination This subgrant agreement may be terminated in whole Or in part for either of the two following circumstances: a). Termination for Convenience - Either the "pass - through" entity or the Subgrantee may request a termination, in whole or in part, for convenience. The Subgrantee will give a ninety (90) calendar -day advance notice in writing to the "pass- through" entity. The "pass- through" entity will give a ninety (90) calendar -day advance notice in writing to the subgrantee, b). Termination for Cause - The "pass- through" entity may terminate this subgrant agreement in whole or in part when it has determined that the Subgrantee has substantially violated a specific provision of the WIOA regulations, the Uniform Guidance or implementing state legislation and corrective action hag not been taken. (1), All notices of termination must be in writing and be delivered personally or by deposit in the V. S. Mail, postage prepaid, ^Certified Mail- keturn Receipt Requested ^, and will be deemed to have been given at the time of personal delivery or of the date of postmark by the V. S. Postal Service. Notices to the subgrenteo will be addressed to: Kelly, Reenders Director / Adminietrator SANTA ANA WORKFORCE INV BOARD 1000 F, ,SANTA ANA BLVD. SANTA ANA, CA 92701 Notices to the "Pass - through" Entity will be addressed to: Employment Development Department Workforce Services Divisidn Financial Management Unit P. 0. Box 826880, MIC 69 ORCramento, CA 94280 -0001 13. Records 55A -14 page 9 of 13