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A41 <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 1, 2015 <br />TITLE; <br />AGREEMENT WITH Al PARTY FOR <br />RENTAL AND INSTALLATION OF <br />EQUIPMENT FOR FIESTAS PATRIAS <br />EVENT (STRATEGIC PLAN NO. 5, 5C) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on tat Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Al Party for <br />the rental and installation of equipment for the Fiestas Patrias event in the amount of $64,192.60, <br />which includes a 15% contingency, for a term to end on September 30, 2015, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The September Fiesta event has been a positive event for the downtown businesses and <br />surrounding neighborhoods. This event not only attracts thousands of Santa Ana residents but also <br />visitors from all over Orange County. The purpose of this event is to celebrate Fiestas Patrias <br />through a safe family friendly event to include: live entertainment, food booths, informational booths, <br />merchandise /service booths, cultural exhibits and carnival rides /games over a three -day weekend. <br />The 37th Annual Fiestas Patrias will take place on September 12 — September 13, 2015. <br />In recognizing the great value of the event, City of Santa Ana, Parks, Recreation, and Community <br />Services Agency (PRCSA) recommended that the City host Fiestas Patrias and act as Event <br />Manager. The Event Manager will be responsible for providing all the necessary equipment, stages, <br />electricity, carnival rides, vendor booths, entertainment, and insurance for the event. <br />City staff has been working to bring together all the elements necessary to operate a successful <br />event. As part of managing the event, city staff is requesting to enter into an agreement with Al <br />party to provide rental and installation of equipment for the event. The equipment to be rented will <br />include items such as: Canopies for vendor booths, food booths; sinks; fences; restrooms, tables, <br />generators, and a backstage area. The equipment will be delivered Friday evening and set up by <br />7:00 a.m. Saturday Morning. Cleanup of the equipment will occur Sunday evening and completely <br />cleared by 6:00 a.m. Monday morning. Selection of this company was made after soliciting pricing <br />from various companies that have provided similar services to the City in the past. Al Party was <br />selected as a result of pricing as well as prior experience of providing these services for past Fiestas <br />Patrias events. <br />25B -1 <br />